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Contractor Prequalification Software

Know a Contractor Is Safe to Engage. Before You Engage Them.

Invite a supplier by the kind of work they do. ComplyFlow asks them for what your rules require, reads what comes back, and routes it to the right approver.

Book a Demo See What It Covers
  • Procurement
  • Contract Managers
  • Safety & HSE
  • Facilities
  • Legal & Risk
Your standard, not a network’s

What Contractor Prequalification Software Does.

Contractor prequalification software checks a company meets your standard before you engage it. ComplyFlow runs the form, documents, AI read, and approval on one record.

  • You decide what each kind of contractor must show you. A contractor category carries its form, its documents, and its inductions. Assign the category and the requests appear on the supplier’s dashboard.
  • The supplier fills it in once, on their own account. A prequalification runs 20 to 50 questions in sections. They save a draft, come back, attach the evidence, and submit.
  • AI reads the submission before your people do. Answers and attachments are checked against the criteria you set, and the supplier sees what is missing before it reaches an approver.
  • Each section goes to the person who should judge it. Insurances to procurement, the safety system to WHS, modern slavery to legal. Request more information, hold, approve, or cancel, with every step logged.
The owner of a small civil contracting business at a desk in a site office, working through a prequalification form on a laptop with insurance certificates beside him

What It Covers

The Whole Module, Not the Highlights.

Everything below is in the product today and documented in the Help Centre.

Invite & Register

Prequalify & Approve

Status & Data

Every item links to the Help Centre article that documents it.

How It Works

Four Screens That Carry the Module.

Real screens, not diagrams: the panel, the form under review, the AI read, and the rules behind all three.

Your Whole Panel, Measured Against Your Standard.

Every supplier on one list with its categories, its status, the sites it works, and the next thing that expires. Filter by status or category, export the list, open a company and see exactly what it is short.

  • Cleared, not cleared, or pending review
  • Owner, attributes, and internal comments per supplier
  • Deactivate and every alert for that supplier stops

A Form That Goes to the Right Reviewer, Section by Section.

Procurement reads the insurances, WHS reads the safety system, legal reads modern slavery. Each section carries its own reviewer and status. Ask for more on one question and the supplier sees exactly what to fix.

  • Action required or feedback only, per question
  • Approve, hold, cancel, or request more information
  • Every change logged against the form

AI Reads the Submission Before You Do.

An AI agent sits on the questions you choose. It reads the answer or the attachment against your criteria and tells the supplier what is missing while they are still filling it in, so the review that reaches you is the second draft, not the first.

  • Per question, per form type, your criteria
  • Feedback to the supplier before submission
  • A person approves; the AI never does

The Rules Behind It, Written Down Once.

A contractor category names the form, the inductions, and the documents a supplier of that kind must hold, and which are optional. An approval category names who signs off at each risk level. Change either and every supplier it touches is re-measured.

  • Per category, per site, per risk level
  • Optional documents that inform without blocking
  • Descriptions the supplier sees at upload

Who It Is For

What Prequalification Means for Me.

Find your job below and read what prequalification changes for you.

ComplyFlow Is Already Trusted.

Contractor panels for property, transport, resources, manufacturing, government sites, and more already prequalify on ComplyFlow.

  • CBRE
  • ISPT
  • Toll
  • Lendlease
  • Maersk
  • Harvey Norman

Book a Demo

Bring a Real Supplier. We Will Prequalify Them in Front of You.

A 30-minute call with someone who has set this up for portfolios, ports, and plants: your categories, your form, your approvers, in the product.

  • One of your contractor categories built live, with its form and documents
  • A supplier invited and their prequalification followed from form to approval
  • The AI read on a question, with feedback the supplier sees
Talk to Us Instead

No slides, no hard sell. A working session on your own set-up.

Book Your Demo

Thirty minutes, on your own requirements.

Book Demo

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How It Helps

Every Job in the Module: Digitised, Automated, Read by AI.

Three things make ComplyFlow different, and every job in prequalification draws on all three.

  • 01

    The Whole Lifecycle, on One Record.

    The company you prequalify is the company whose Workers sign in, whose permits you approve, and whose incident you investigate. One record, from the first form onwards.

  • 02

    Your Procedures, Digitised & Automated.

    Your categories, your form, your approval routes. ComplyFlow asks, chases, and re-measures without you, and keeps the trail.

  • 03

    AI That Does the Reading.

    Answers and attachments read against your criteria as they arrive, with the reasons shown. A person approves every one of them; the AI never does.

What you do Digitise Automate AI
Invite a supplier Category, site, email. They register with their ABN on their own account. The form and the document requests appear on their dashboard on their own. Ask your assistant which suppliers on a site are still unregistered.
Collect the prequal Sections, branching, drafts saved; evidence attached where the question asks. Reminders while it is open; the status turns when it is submitted. Each answer and attachment read against your criteria before submission.
Review it Each section on the right reviewer’s dashboard, with the files to download. Feedback goes back to the supplier; approval waits until every section clears. What is missing listed before you open the file.
Keep them approved Insurances and certificates with their dates on the supplier’s record. Reminders before expiry; not cleared the day one lapses. Ask which suppliers have an insurance expiring this quarter.
Report on it The panel filtered by status, category, site, and attribute, exported to CSV. Supplier compliance into Power BI or your procurement system through the API. Ask in plain English through ChatGPT, Claude, or Copilot.
A procurement desk with a stack of printed contractor packs, a lever-arch folder of insurance certificates, sticky notes, and an overflowing in-tray

How It Stacks Up

Where Prequalification Usually Lives, and What Each Misses.

Most businesses prequalify through a network, a procurement system, or a folder of emailed PDFs. Each covers part of it.

Prequalification networksThe supplier pays to be listed against the network’s standardProcurement suitesBuilt for finance and vendor set-up; safety is a tick boxEmail & a shared folderFree, until somebody asks what was checked and when ComplyFlowOne record, your standard
Your form, your criteria, not a network standard Not therePartlyBuilt in Per contractor category, with sections and branching
Each section to its own reviewer Not therePartlyNot there Procurement, WHS, legal, and ESG each sign their part
AI reads answers and attachments before submission Not thereNot thereNot there Per question, against your criteria, feedback to the supplier
The prequalified company is the one whose Workers sign in PartlyNot thereNot there One record from the form to the gate to the incident
Approval stays true: expiry turns the status PartlyNot thereNot there Reminders, then not cleared the day it lapses
Supplier compliance in your other systems PartlyPartlyNot there REST API by ABN; work orders matched by ABN and site code

This compares kinds of product, by how they are sold, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

What You Get

What Prequalification Delivers, in Plain Words.

Fewer surprises after the contract is signed, less chasing before it, and an answer when somebody asks who approved them.

A contract manager in a blazer and hi-vis vest walking a new two-person crew through the gate of an industrial site on their first morning

No Contractor Starts Unchecked

The company cannot read as cleared until every section and every document your category asks for has been approved by the person who should approve it.

Stop Chasing the Prequal Pack

The supplier fills it in on their own account, sees what is missing before they submit, and is reminded while it is open. Nobody on your team sends the email.

Review the Second Draft, Not the First

AI has already told the supplier what was thin. What reaches your reviewers is closer to right, and the back and forth that used to take weeks mostly does not happen.

Suppliers Do It Once

One account, one licence per Worker, and global documents that count across Clients. Suppliers stop resenting the process, which is when they keep it current.

Approvals You Can Stand Behind

Who approved which section, when, against which evidence, with the feedback trail. Superseded documents stay in the history.

A Panel You Can Actually See

Every supplier’s status, categories, sites, and next expiry on one list, filtered eight ways, exported to CSV or read by Power BI through the API.

Getting Started

We Set It Up With You. We Stay With You.

You are not handed a login and left to it. Our onboarding team builds your categories and your form with you, brings your suppliers across, and stays on hand once approvals start flowing.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map Your Contractor Categories

    What each kind of supplier must show you before they work: the form, the insurances, the licences, the inductions, and who approves each part.

  2. 2 We Bring Your Suppliers Across

    We invite them, help them register and complete the form, and answer their questions so your procurement team does not have to.

  3. 3 We Set Your Approvers and Sites

    Approval categories by risk, the staff who hold them, section reviewers, and the sites each supplier is cleared for.

  4. 4 You Go Live, We Stay Close

    Training for your team, a Help Centre for everyone, and a support team that picks up the phone.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions People Ask About Prequalification Before a Demo.

How is this different from a prequalification network like the ones suppliers pay to join?

A network vets a company against its own standard and sells the listing. ComplyFlow prequalifies against yours: your form, your document list, your approvers, per category of contractor. And the company you prequalify is the same record whose Workers sign in at your gate, so approval means something on site, not only in procurement.

Do suppliers have to pay?

One licence per Worker covers every Client the Worker is assigned to. How the cost is split between you and your suppliers is set per account: you cover it, they cover it, or a mix.

Can different people approve different parts of the form?

Yes. Each section has its own reviewer. Procurement can approve the insurances while WHS is still asking for the safety system’s external audit, and the form reads Under Review until every section clears.

What does the AI actually check?

The questions you put an AI agent on. It reads the supplier’s answer or the file they attach against the criteria you set for that question and gives them feedback while the form is open. Your reviewers still approve every section; the AI never does.

What happens when an insurance expires after approval?

The supplier is reminded before it lapses. On the day it expires the company is no longer cleared, their Workers are flagged at the gate, and the document request reappears on their dashboard. Renew it, get it approved, and the status turns back.

Can we see supplier compliance in our procurement or maintenance system?

Yes. The REST API returns the supplier list, supplier details, and compliance by ABN, and work orders from your maintenance system are matched to suppliers by ABN and site code. The same data is available through MCP to ChatGPT, Claude, and Copilot.

See It Against Your Own Contractor Categories.

Book a 30-minute demo. We will build one of your categories live, invite a supplier, and follow their prequalification from the form to approval. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

Compliance you can prove, instantly.