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Contractor Compliance Software for Mining

You Sign for the Site. We Prove Who Is on It.

For the Site Senior Executive who signs for the site, and the HSE, contractor management, and shutdown teams around them. Every induction, licence, and statutory position checked before a contractor reaches the portal, and the record ready the day the regulator asks.

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  • Coal mines
  • Metalliferous & hard-rock mines
  • Quarries & extractives sites
  • Mineral processing plants
  • Shutdown & turnaround contractors
  • FIFO & DIDO operations
A shutdown contractor in hi-vis and a hard hat scanning a QR code at a mine site boom gate, haul trucks queued on the access road behind him in early morning light Every statutory position checked before the portal opens

ComplyFlow for Mining.

Contractor compliance software for mining. One record for every statutory position, licence, and induction on your site, from the first Standard 11 induction to the last shift of a shutdown, checked at the gate and ready for the regulator the day they ask.

  • One record for every statutory position on your site. Site Senior Executive, Underground Mine Manager, Open-Cut Examiner, and Ventilation Officer, tracked as the categories they are, not one general induction.
  • A shutdown contractor registers once, not at every portal. Their induction, licences, and Verification of Competency travel with them across your sites, and between the operators they work for.
  • Nobody works past an expired ticket. High-risk work licences, RIIWHS units, and inductions are checked at sign-in, and access stops the moment one lapses.
  • Audit-ready for the regulator on any day of the year. TRIFR, high-potential incidents, and contractor hours, out of one record rather than a folder per site.
ComplyFlow won BHP’s FastTrack Challenge in 2019.
OZ Minerals became a ComplyFlow Client in 2020.
ComplyFlow is ISO 27001 certified, with Client data hosted in Australia.

The Sector’s Own Proof, Not a Client Logo Wall.

No mining Client logo is cleared for this page yet. These three are checkable today.

The Numbers

What the Regulators Report About Mining, State by State.

Public figures from the regulators, and one university-cited safety review, with the year each one applies to. What they mean for a mine site is underneath each.

How It Helps

Digitised. Automated. AI-Reviewed. The Whole Contractor Lifecycle, on a Mine Site.

Three things make ComplyFlow different for mining, and every stage from prequalification to the shutdown draws on all three.

  • 01

    The Whole Lifecycle, on One Record.

    From the first company check to the last shift of a shutdown: every statutory position, licence, and induction on one record. Nothing falls between systems, or between operators.

  • 02

    Your Procedures, Digitised & Automated.

    Standard 11, the GUI, VOC refreshers, and permits become one system that chases, checks, and stops the gate on its own.

  • 03

    AI That Does the Reading.

    Licences, tickets, and method statements read against your standard in seconds, reasons shown. Your people make the call.

What you do Digitise Automate AI
Prequalify a contractor or a statutory position A category for each role, from a general shutdown hand to the Site Senior Executive, each with its own document list. Expiry reminders and re-approvals go out on their own. Licences and safety documents read against your requirements; gaps shown.
Induct before the portal Standard 11, the Generic Underground Induction (GUI), or your own site induction, on the Worker’s phone, before they arrive. An expired induction or licence blocks sign-in until it is renewed. Method statements and inductions drafted from your own procedures, for you to edit.
Verify competency RIIWHS units, high-risk work licences, and Verification of Competency held against the Worker, by category. The competency matrix shows who is current, due soon, or overdue, and the gate reads the same record. Ask which contractors are due a VOC refresher before the next shutdown.
Permit the high-risk work Isolation, confined space, hot works, and working at heights, raised on a phone with the SWMS attached. A related isolation permit links to the hot works or confined space permit it depends on; it expires at the hour you set. The SWMS behind the permit read against your standard before your authoriser signs it.
Sign in at the portal QR code or kiosk at every portal, boom gate, and shutdown muster point. Not cleared, not in. The live list updates itself for the muster point and the roll call. Ask your assistant who is on site right now, through MCP.
Watch the lone or remote Worker A lone Worker sets their time on site from the app; the Emergency button raises a distress alarm with their location. The area supervisor is alerted if a Worker overruns their time or goes quiet. Ask which lone Workers are past their time, across every site.
Report to the regulator and the board One searchable record per site, not a folder per operator. TRIFR, high-potential incidents, and contractor hours scheduled into Power BI. Ask in plain English through ChatGPT, Claude, or Copilot; the answer comes from the record.

Standard 11, the GUI, and VOC stay the sector’s own schemes. ComplyFlow checks them at the gate; it does not replace them.

Who It Is For

What ComplyFlow Means for Me, on a Mine Site.

Find your job. The three lines below are what changes for you.

  • Site Senior Executive

    • Every statutory position tracked as its own category
    • The record ready the day a regulator asks
    • Nobody on site without the licence or induction

  • HSE Superintendent

    • Licences, RIIWHS, and VOC expiry in one matrix
    • A permit that cannot approve an unread SWMS
    • TRIFR and high-potential incidents exported for the board

  • Contractor Management Lead

    • A contractor’s induction and documents travel between sites
    • A queue of documents to approve, not chase
    • The panel’s standing by ABN, through the API

  • Shutdown & Turnaround Manager

    • The whole shutdown crew bulk-uploaded and matched
    • The muster point’s live list at portal open
    • Every shutdown permit searchable after it closes

  • Procurement & Contracts

    • Panel approval and Worker clearance as separate records
    • Insurances and licences uploaded and kept current
    • Supplier standing by ABN, through the open API
    See the role page

  • Training & Competency Lead

    • Standard 11, RIIWHS, and VOC in one matrix
    • A course assigned by category, reaching everyone
    • Current, due soon, or overdue, at the gate

  • Site Access & Security

    • Every portal and gate keeps its own rules
    • A lone Worker tracked, with an Emergency button
    • The live list for the muster point

  • Shutdown Contractor

    • Register once, for every operator you work for
    • Upload your tickets once, get reminders before expiry
    • Your induction and VOC travel between sites

Features You’ll Love

The Features Mining Teams Use Every Shutdown.

Four jobs a mine site does every week, and every shutdown, and what changes when they all run off one record.

Every Statutory Position Tracked as Its Own Category.

Site Senior Executive, Underground Mine Manager, Open-Cut Examiner, and Ventilation Officer are not one induction; they are four different categories with four different document lists. ComplyFlow holds each as its own category, so the gate reads the right requirement for the right role.

  • A category per statutory position, not a general Worker record
  • Extras per site on top of the account-wide list
  • The gate reads the same category the approver set

One Induction, Every Site You Run.

A shutdown contractor completes Standard 11, the Generic Underground Induction, or your own site induction once, on their phone. It counts on every site you manage, so the same competency is not repeated at every portal.

  • Induction completed once, read at every portal
  • Site-specific extras sit on top
  • An expired induction blocks sign-in until it is renewed
A shutdown contractor completing a site induction on his phone at the edge of an open-cut pit, haul trucks moving on the benches behind him

Permits Linked to the Hazard They Depend On.

Isolation, confined space, hot works, and working at heights are raised on a phone with the SWMS attached, and a related isolation permit links to the hot works or confined space permit it depends on. Your authoriser sees the SWMS read against your standard before they sign.

  • Isolation, confined space, hot works, and heights, on a phone
  • A related permit linked to the one it depends on
  • Expires at the hour you set, not the day

The Muster Point Is a Live List, Not a Whiteboard.

A QR code or a kiosk at every portal and every shutdown muster point checks the record before the door opens. A Worker who is not cleared is not in, and the live list is the roll call the moment an evacuation is called.

  • Works after hours and at unmanned portals
  • A lone Worker’s time on site and an Emergency button
  • The live list is the muster point roll call
A group of contractors in hi-vis and hard hats scanning a QR code at a muster point sign-in board beside a mine site access road

The Numbers You Run On

The KPIs a Mine Site Reports, and Where Each One Comes From.

What a regulator, a board, or a site executive asks for, and where it comes from.

Reads from names the ComplyFlow record each measure is read from. The targets are yours.

  1. TRIFR

    Total Recordable Injury Frequency Rate, compared across NSW, Queensland, and WA

    Reads fromIncident and injury data, by site and month

  2. HPIFR

    High-Potential Incident Frequency Rate, how often something nearly went wrong

    Reads fromIncident records tagged high-potential, exported for the regulator

  3. Contractor hours

    Contractor hours against direct-employee hours, since contractors carry more risk

    Reads fromSign-in and permit records, by contractor and site

  4. Statutory position currency

    Whether every statutory position is correctly appointed and current

    Reads fromThe statutory position category, checked against its list

  5. VOC currency

    Verification of Competency, the share of your workforce still current

    Reads fromThe competency matrix, filtered by category or site

  6. Uncleared sign-in attempts

    How often a contractor turned up who should not have, and at which portal

    Reads fromEvery refusal at the gate, with reason

Fits Your Site Stack

Slots Into the Systems a Mine Site Already Runs.

Read it left to right: where contractors and work turn up, the one record that checks them, and where the proof goes.

Where people and work arrive

QR kiosks & tablets at the portalContractors and shutdown crews scan in on their own phone or a kiosk at the gate built in
ERP & work ordersSAP, Pronto, INX InControl, and your maintenance system raise the shutdown job; the record clears the contractor
Learning management systemsStandard 11, RIIWHS, and VOC records read or reconciled against your LMS
Access control & turnstilesBoom gates and portal turnstiles tied to a live cleared or not-cleared list
Microsoft & Okta sign-onYour people log in the way they already do SSO
PrequalificationWorkforce ComplianceTraining & InductionSite AccessVisitor Sign-InSite DocumentsDigital PermitsInspections & AuditsPlant & EquipmentIncident ManagementRisk Management ComplyFlow. One Record.

Where the proof goes

Power BI dashboardsTRIFR, high-potential incidents, and contractor hours by site and by operator
Regulator & board reportingThe audit export: every induction, permit, and sign-in, with a name and a time
AI assistants via MCPAsk ChatGPT, Claude, or Copilot who is on site right now MCP
Legislation MonitorWhen a WHS, coal mining safety, or mines regulation changes, you hear about it first
Competency & VOC recordsTraining history and competency updates through the API, read at the gate

Sign-on, kiosks, and the Legislation Monitor are ComplyFlow’s own. Everything else connects through the open API and MCP, so if a system in your stack has an API, it belongs on this drawing.

Free From ComplyFlow. No Account Needed.

Know When a Mining Regulator Changes the Rules, Before Your Auditor Does.

Free for anyone. It reads every Australian WHS Act, Regulation, and Code of Practice, including the coal and mining safety and health law each state runs separately, turns each change into plain English, and rates how much it matters.

Sign Up Free No credit card. No sales call.

monitor.complyflow.com
The Legislation Monitor home page: Australian WHS legislation monitoring, completely free
  • 390 instruments across all nine Australian jurisdictions
  • A plain-English summary and a severity rating for every change
  • AI reads the change, a person checks it, a Tuesday digest tells you

Why Mining Teams Use It

What Mining Teams Get, in Plain Words.

Less re-induction, fewer contractors past the portal who should not be there, and proof you can hand the regulator or the board the day they ask.

An HSE superintendent checking a tablet against a shutdown crew signing in at a mine site portal, haul trucks and processing infrastructure in the background

Track Every Statutory Position, Not Just a Head Count

Site Senior Executive, Underground Mine Manager, Open-Cut Examiner, and Ventilation Officer held as their own categories, each with the documents the role requires. Nobody covers a statutory position by accident.

One Induction for Every Site You Run

A shutdown contractor completes Standard 11, the Generic Underground Induction, or your own induction once, and it counts on every portal you manage.

Permits That Know What They Depend On

Isolation, confined space, hot works, and working at heights, raised on a phone with the SWMS attached, and a related permit linked to the one it depends on.

Nobody Past the Portal Without a Current Ticket

High-risk work licences, RIIWHS units, and Verification of Competency checked at the scan. An expired ticket stops the gate, not just a report at the end of the month.

TRIFR & High-Potential Incidents, Board-Ready

Contractor hours, TRIFR, and high-potential incidents out of one record, scheduled into Power BI or exported for the regulator.

Let AI Read the Method Statement

Upload the SWMS for the shutdown job and AI checks it against your standard in seconds, then tells you what is missing. Your authoriser makes the final call.
An open-cut mine pit with haul trucks working the benches, seen from the site access road near the boom gate

Why ComplyFlow

Why Mining Teams Choose ComplyFlow, Not Another Point Solution.

Most mine sites run a paper or spreadsheet register, a per-operator induction portal, and a workforce or induction platform built for one part of the job. The gaps between them are where a statutory position goes untracked.

Paper & spreadsheet registersCommon at smaller quarries and extractive sites; relies on every site keeping it currentPer-operator induction portals & cardsEach mine or operator runs its own portal or card scheme; the induction content is shared, the record is notMining workforce & induction platformsCover induction and site access; built for one part of the lifecycle, not the whole of it ComplyFlowOne record, your standard
One record from the company to the Worker to the statutory position Not thereNot therePartly Company, Worker, statutory position, and permit on the same record
A shutdown contractor’s induction that travels between operators Not thereNot therePartly Complete once; read at every portal you manage
Permits with the SWMS read against your standard Not thereNot therePartly AI reads it; your authoriser approves it
Statutory positions tracked as their own category Not thereNot thereNot there Site Senior Executive and the other statutory roles held as categories, not a general Worker record
VOC and RIIWHS currency in one matrix Not therePartlyPartly Current, due soon, or overdue, read at the gate as well as the desk
Sign-in that checks the paperwork before the portal opens Not thereBuilt inPartly Not cleared, not in; the live list is the muster point roll call
Lone or remote Worker monitoring with a distress alarm Not thereNot thereNot there A time on site, supervisor alerts, and an Emergency button
Open API and MCP into your ERP, BI, and AI tools Not thereNot therePartly SAP, Pronto, Power BI, and ChatGPT, Claude, or Copilot

This compares kinds of product, by how they are sold, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

Getting Started

We Map Your Sites. We Stay With You.

You are not handed a login and left to it. Our onboarding team builds your sites and statutory positions with you, brings your contractor panel across, and stays on hand once the first shift goes through the portal.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map Your Sites & Statutory Positions

    Every site, every portal, and every statutory position you run, Site Senior Executive down to a general shutdown hand, each with the documents the role requires.

  2. 2 We Load Your Contractor Panel

    We invite your contractor and shutdown panel, help them register and upload their documents in bulk, and answer their questions so your contractor management team does not have to.

  3. 3 We Put Sign-In at Every Portal

    QR codes and kiosks at every gate and muster point, tested before a shift relies on them.

  4. 4 You Go Live, We Stay Close

    Training for your team, written guides for everyone, and a support team that picks up the phone.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions Mining Teams Ask Before They Book a Demo.

Does it recognise statutory positions, not just ordinary Worker records?

Yes. Site Senior Executive, Underground Mine Manager, Open-Cut Examiner, and Ventilation Officer are set up as their own categories, each with the documents that role requires. The gate reads the category, not a general induction.

Can Standard 11 or another induction carry across our sites and our shutdown contractors?

Yes. A contractor completes an induction once, on their phone, and it counts on every site you manage. Site-specific rules sit on top where a site needs more.

Does it track high-risk work licences, RIIWHS units, and Verification of Competency, and stop site access when one lapses?

Yes. Licences, tickets, and competencies are checked at sign-in, and an expired one blocks access until it is renewed. The competency matrix shows who is current, due soon, or overdue.

Can it hold our permits and link them to the hazard they depend on?

Yes. Isolation, confined space, hot works, and working at heights are raised on a phone with the SWMS attached, and a related permit links to the one it depends on, for example an isolation permit under a hot works permit.

Does it integrate with what we already run: our ERP, our access control, and our learning management system?

Yes. SAP, Pronto, and other ERPs connect through the open API, along with INX InControl, access control systems, and your learning management system, so training completions land on the Worker’s competency record. Anything else with an API connects the same way.

Can a lone or remote Worker be monitored at an isolated part of the site?

Yes. A lone Worker sets their estimated time on site from the app, the area supervisor is alerted if they overrun or go quiet, and an Emergency button raises a distress alarm with their location.

Can it produce TRIFR, high-potential incident data, and contractor hours in a form we can hand the regulator or the board?

Yes. Incident and injury data is available through the API for Power BI or your own reporting, and the dashboard exports for the board pack or the regulator.

Does it cover Western Australian and New Zealand operations, not just the east coast?

Yes. Requirements are set per site, so a WA mine can hold the statutory positions and licences the Work Health and Safety (Mines) Regulations 2022 ask for, with tenure sitting under the Mining Act 1978 administered by the Department of Mines, Petroleum and Exploration, and a New Zealand operation can hold what WorkSafe New Zealand’s High Hazards Unit asks for under the Health and Safety at Work Act 2015, with permits under New Zealand Petroleum & Minerals in the Ministry of Business, Innovation and Employment. One record, with each site’s own rules on top.

Where is our data hosted, and does it work at a remote or low-connectivity site?

Data is hosted in Australia and ComplyFlow is ISO 27001 certified. The Inspection app runs offline and syncs when a device finds signal; sign-in and permits need a connection at the portal.

See It Against Your Own Sites and Your Own Contractor Panel.

Book a 30-minute demo. We will show you ComplyFlow working with your kind of sites, your statutory positions, and your contractor panel. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

Compliance you can prove, instantly.