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Plant & Equipment Compliance Software

Every Machine on Site Has Its Papers. And So Does Its Operator.

Register the plant against a category, and the category says which documents it must hold. The operator’s ticket sits on the same record, and the pre-start runs on a phone.

Book a Demo See What It Covers
  • Plant & Fleet Managers
  • Safety & HSE
  • Site Supervisors
  • Contractors
  • Maintenance
Documents follow the plant category, not the memory

What Plant & Equipment Software Does.

Plant and equipment software keeps machines registered, documented, and inspected, and operators qualified. ComplyFlow sets documents by plant category, ties the operator’s ticket to the plant type, and runs pre-starts on a phone.

  • Every item is registered against a category and a type. Excavator, forklift, EWP, crane, light vehicle: your categories. A contractor registers their own plant; your team registers yours.
  • The category decides the paperwork. Registration, insurance, service records, inspection certificates, whatever your plant category asks for. Each item shows what is approved, awaiting, or missing.
  • The operator is on the same record. A course assigned to a plant operator competency reaches anyone assigned to operate that plant type, and the gate reads it.
  • Pre-starts and inspections run on a phone. A plant inspection template on the app, offline, with photos; a failed item becomes an action against the machine.
An operator in hi-vis crouched at the tracks of an excavator on a wet civil site, working through a pre-start on his phone, the machine’s compliance plate beside his hand

What It Covers

The Whole Module, Not the Highlights.

Everything below is in the product today and documented in the Help Centre, not on a roadmap.

Register

Documents

Operate & Inspect

Every item links to the Help Centre article that documents it.

How It Works

Four Screens That Carry the Module.

Real screens, not diagrams: the register, the documents behind each item, the pre-start in the field, and the operator’s ticket.

Every Machine, Its Owner, and Its Papers.

The register: each item with its identifier, category, and type, who owns it, which sites it works, and how many of its required documents are approved. Cleared, pending review, or not cleared at a glance.

  • Category and type on every item
  • Contractor-owned and your own together
  • Documents approved, out of documents required

The Documents the Category Asks For.

A plant category names the documents an item of that kind must hold. Each request sits on the item as Pending Upload until a file with an expiry is dropped on it; then Awaiting Approval until the approver reviews the dates and approves or rejects, and the uploader hears.

  • Pending upload, awaiting approval, approved
  • Expiry or No Expiry on every file
  • Rejections notify the uploader with the reason

The Pre-Start, on a Phone, Offline.

A plant inspection template in the Inspection app. The operator ticks, crosses, or marks N/A, adds a photo where it matters, and syncs when there is signal. A cross is an action against the machine with an owner and a date.

  • Plant inspection templates in the app
  • Photos and findings per item
  • Failed items become actions on the machine

The Operator’s Ticket, on the Same Record.

A course assigned to a plant operator competency reaches everyone assigned to operate that plant type, now and later. The competency matrix shows who is current on the forklift ticket, and the gate reads the same record at sign-in.

  • Training by plant operator competency
  • Current, due soon, overdue per operator
  • Read at the gate with the licences

Who It Is For

What Plant & Equipment Means for Me.

Find your job. The three lines under it are what changes on your desk, not ours.

ComplyFlow Is Already Trusted.

Plant on property, transport, resources, manufacturing, government sites, and more is already registered on ComplyFlow.

  • Toll
  • BlueScope
  • National Intermodal
  • Lendlease
  • Maersk
  • CBRE

Book a Demo

Bring Your Plant Register. We Will Load It in Front of You.

A 30-minute call with someone who has set this up for depots, ports, and civil crews: your categories, your documents, your operators, in the product.

  • One of your machines registered live against its category and type
  • A certificate dropped on it with an expiry and sent for approval
  • A pre-start run on a phone, one item failed, the action raised
Talk to Us Instead

No slides, no hard sell. A working session on your own set-up.

Book Your Demo

Thirty minutes, on your own requirements.

Book Demo

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How It Helps

Every Job in the Module: Digitised, Automated, Read by AI.

Three things make ComplyFlow different, and every job in plant and equipment draws on all three.

  • 01

    The Whole Lifecycle, on One Record.

    The excavator, its service certificate, the contractor who owns it, the operator’s ticket, and the pre-start that failed this morning, on one record.

  • 02

    Your Procedures, Digitised & Automated.

    Your plant categories decide the paperwork. Requests, approvals, expiry alerts, and the action from a failed pre-start happen without a fleet coordinator chasing.

  • 03

    AI That Answers the Question.

    Which plant on a site has an expired certificate, which operators are due a refresher, which machines failed a pre-start twice: asked through MCP.

What you do Digitise Automate AI
Register the plant Category, type, identifier, owner, sites, by you or the contractor. The category’s document requests appear on the item at once. Ask your assistant which items on a site have no category set.
Collect the documents Dropped on the request with an expiry or No Expiry. Awaiting Approval to the approver; alerts when a document expires. Ask which plant certificates expire before the shutdown.
Approve them The approver reviews the dates and approves or rejects. Uploader notified; the item’s count of approved documents updates. Ask which items are waiting on approval and for how long.
Operate it Operator competency by plant type; pre-start on the app. Anyone assigned to the plant type needs the course; failed items become actions. Ask who operated a machine on the day it failed.
Report on it The register with documents and sites; inspections and actions. Plant list and details with sites through the API. Ask in plain English through ChatGPT, Claude, or Copilot.
The open glovebox of a ute with a bundle of folded plant certificates and service dockets held by a rubber band, a pre-start booklet, and a torch

How It Stacks Up

Where Plant Records Usually Live, and What Each Misses.

Most plant is tracked in a spreadsheet, a maintenance system, or a folder of certificates in the ute. Each covers part of it.

A spreadsheetLists the plant; nobody updates the certificate columnA maintenance systemKnows the service history; not the operator or the site rulesCertificates in the uteWith the machine, until the ute is somewhere else ComplyFlowOne record, your standard
Documents required by plant category, per item PartlyPartlyNot there The category sets the list; each item shows what is approved
Contractors register and document their own plant Not thereNot thereNot there On their own account, approved by your approver
The operator’s competency tied to the plant type Not thereNot thereNot there Training by plant operator competency, read at the gate
Pre-starts on a phone, offline, with actions Not therePartlyNot there Inspection app; a cross becomes an action on the machine
Expiry alerts and approval by a named approver Not therePartlyNot there Dashboard alerts; approve or reject with the uploader told
Plant by site in your other systems PartlyBuilt inNot there Plant list and details with sites through the API and MCP

This compares kinds of product, by how they are sold, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

What You Get

What Plant & Equipment Delivers, in Plain Words.

No machine on site without its papers, no operator without the ticket, and a pre-start that leaves a record.

A supervisor and a crane operator at the foot of a mobile crane on a port hardstand, the supervisor checking the crane’s record on a tablet against the compliance plate

No Machine Without Its Papers

The category asks for the registration, the insurance, the service record, and the certificate. The item reads not cleared until they are approved.

No Operator Without the Ticket

The forklift ticket is a competency on the plant type. Whoever is assigned to operate it needs it, and the matrix shows who is current.

Pre-Starts That Leave a Record

The operator runs the pre-start on a phone, offline. A failed item is an action on the machine with an owner and a date, not a note in a booklet.

Contractors Bring Their Own Register

A contractor registers and documents their plant on their own account. Your approver reviews; nobody on your team transcribes.

Nothing Expires Quietly

An expired certificate raises an alert against the item on the dashboard, and the item stops reading as cleared until it is renewed.

The Site’s Plant, Listed

Every item assigned to a site, with its documents and status, on one list, exported or read through the API.

Getting Started

We Set It Up With You. We Stay With You.

You are not handed a login and left to it. Our onboarding team maps your plant categories, loads your register with you, and stays on hand once the first pre-start syncs.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map Your Plant Categories

    Excavators, forklifts, EWPs, cranes, light vehicles, and yours, each with the documents and the operator competency it requires.

  2. 2 We Load Your Register

    Your own plant registered with its documents, and your contractors invited to register theirs.

  3. 3 We Set Approvers and Pre-Starts

    Who approves plant documents, and the pre-start templates on the inspection app for each category.

  4. 4 You Go Live, We Stay Close

    Training for your fleet and site teams, a Help Centre for everyone, and a support team that picks up the phone.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions People Ask About Plant & Equipment Before a Demo.

Who registers the plant?

Both sides. Your staff with the Manage Plant & Vehicles permission register your own items; contractors register their plant on their own accounts, because staff cannot register on a contractor’s behalf. Category and type are mandatory on every item.

What documents does a machine need?

Whatever its plant category requires: you configure the category once and every item in it carries those document requests. A file is dropped on the request with an expiry or No Expiry, waits for the approver, and reads approved or rejected, with the uploader notified.

How does the operator’s ticket connect?

Assign a course to a plant operator competency and anyone assigned to operate that plant type needs it. The competency matrix shows who is current, and the same record is read at the gate with their other licences.

Can we run pre-starts in it?

Yes. Plant and vehicle inspection templates run in the ComplyFlow Inspection App on iOS and Android, offline, with photos and findings per item. A failed item becomes an action with an owner and a due date, and an operator can be sent a token login link to complete the inspection.

What happens when a certificate expires?

The item raises a dashboard alert with an Update information action and stops reading as cleared until a new document is uploaded and approved. Park an item as not in use and it stops asking for documents until it returns.

Can our maintenance or fleet system read it?

Yes. The REST API returns the plant list and each item’s details with its sites, and through MCP an assistant such as ChatGPT, Claude, or Copilot can be asked which plant on a site has an expired certificate.

See It With Your Own Plant Register.

Book a 30-minute demo. We will register one of your machines live, drop a certificate on it, and run a pre-start on a phone. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

Compliance you can prove, instantly.