Skip to main content
Help Centre Contact
Partners
Create Free Account
Create Free Account Book a Demo

Contractor Compliance Software for Environmental Services

Every Licence Checked. Every Tip Face Covered. One Record.

Every contractor at your landfill, transfer station, or MRF, checked against the EPA licence their job actually needs, because engaging them never hands off your duty of care. Proof for the regulator, the council, or the generator the day they ask.

Book a Demo See How It Works
  • Landfills & transfer stations
  • Materials recovery facilities
  • Hazardous waste & dangerous goods
  • Asbestos removal & remediation
  • Collection & transport fleets
  • Councils & waste generators
A site supervisor in hi-vis and a hard hat checking a tablet against the weighbridge readout at a transfer station gatehouse, a loaded collection truck queued behind the boom gate on an overcast morning Every driver checked before the truck reaches the weighbridge

ComplyFlow for Environmental Services.

Contractor compliance software for environmental services. One record for every landfill, transfer station, materials recovery facility, and remediation site you run, from the first EPA licence check to the confined space permit that closes out the job.

  • One licence check across every site you run. Not a generic licence field: the actual EPA transport, treatment, or asbestos removal class the job needs.
  • Your HSE team stops chasing renewals. ComplyFlow chases the licence, the insurance, and the induction instead, and it never forgets.
  • Audit-ready on any day of the year. The regulator, the council, or the generator asks, and you answer in minutes rather than a fortnight.
  • Nobody unlicensed reaches the tip face. At the weighbridge, the gate, or an unmanned transfer station, day or night.

ComplyFlow Is Already Trusted by Your Peers.

Landfills, transfer stations, and the councils, developers, and industrial sites around them that run their contractor panels on one record.

  • NSW Department of Planning, Industry and Environment
  • Lendlease
  • BlueScope
  • Toll

The Numbers

The Numbers Regulators Publish About Waste, Safety, and the Landfill Levy.

Public figures from the regulators and government agencies behind Australia’s and New Zealand’s waste and safety rules, each with the year it applies to. What it means for a site like yours sits underneath.

How It Helps

Digitised. Automated. AI-Reviewed. The Whole Contractor Lifecycle, for Environmental Services Teams.

Three things make ComplyFlow different for environmental services teams, and every job across the fleet and the sites draws on all three.

  • 01

    The Whole Lifecycle, on One Record.

    From the first EPA licence check to the confined space permit that closes out the job, every site, contractor, and driver sits on the same record.

  • 02

    Your Procedures, Digitised & Automated.

    The permit book at the gate and the weighbridge sign-in sheet become one system that chases, checks, and closes out on its own.

  • 03

    AI That Does the Reading.

    Licences, SWMS, and inspection reports read against your standard in seconds, reasons shown. Your people make the call.

What you do Digitise Automate AI
Check a contractor’s licence Contractor registers once; the EPA transport or treatment licence, asbestos removal class, and insurances are uploaded online against the specific waste type. Expiry reminders and re-approvals go out on their own. Licences and safety documents read against your requirements; gaps shown.
Induct a driver or plant operator Site induction on the phone, before the truck reaches the gate. Expired induction or licence blocks sign-in until renewed. Licences and high-risk tickets checked as they are uploaded.
Sign in at the weighbridge A QR code or a tablet replaces the gatehouse sign-in book. Record checked at the gate: not cleared, not weighed in. The live list updates itself. Ask your AI assistant who is on site right now, via MCP.
Permit high-risk work Confined space, hot works, and hazardous chemical permits on a phone. Routed to your authoriser; closes with a time-stamped record. The SWMS behind the permit read against your standard before approval.
Clear a driver and truck for the round Chain of responsibility records and vehicle roadworthiness sit beside the driver’s own compliance. Fleet and licence status checked before a truck is dispatched. Dangerous goods documentation reviewed against criteria you set.
Inspect the tip face and the MRF Plant, pedestrian separation, and fire checks on a phone, with photos. Every failed item becomes an owned, dated action. The photos and the failed items are on the record the moment the inspection syncs.
Report to the regulator or the council One searchable record per site, not a folder per landfill. Live completion rates and scheduled reports into Power BI. Ask in plain English through ChatGPT, Claude, or Copilot; the answer comes from the record.

Fire on the tip face, especially from lithium batteries, is a serious and growing risk; the industry’s own figures disagree sharply on how many incidents happen a year, so this page names the permits and inspections that manage it, not a number.

Who It Is For

What ComplyFlow Means for Me, in Environmental Services.

Find your job. Three lines show what changes for you.

  • HSE Manager

    • Confined space permits tracked from raised to closed
    • Every notifiable incident tracked from report to close-out
    • One export for the regulator, filtered by site

  • Environmental Compliance Manager

    • EPA licences held against the specific waste type
    • Asbestos removal licences checked before the job books
    • Expiry reminders sent before a licence lapses

  • Operations & Site Manager

    • Weighbridge and gate records connected through the API
    • Site-specific inductions for the tip face and MRF
    • Contractor standing checked at the gate before weigh-in

  • Resource Recovery & Waste Manager

    • One dashboard for licence and induction status
    • Environmental management plan and site documents versioned
    • Reporting ready for the council, generator, or regulator

  • Fleet & Transport Manager

    • Heavy vehicle licences and endorsements on one record
    • Driver clearance checked before the truck dispatches
    • Vehicle roadworthiness and maintenance records beside the driver’s

  • Procurement & Contracts

    • Panel approval and Worker clearance, kept separate
    • Insurances and EPA licences the contractor keeps current
    • Supplier standing by ABN, through the API
    See the role page

  • Plant Operator & Site Supervisor

    • Scan an access card: green tick or cross
    • Pre-start checks and plant tickets on one record
    • Nothing marked Hide is shown to the driver

  • Contractor & Waste Transporter

    • Register once for every council and generator
    • Upload licences and insurances once; reminders before expiry
    • A profile that travels between Clients, one fee

On Site Every Week

The Features Environmental Services Teams Use Every Week.

Four jobs an environmental services team does every week across the fleet and the sites, and what changes when they all run off one record.

One Licence Check for Every Site You Run.

Set your requirements once: the EPA transport or treatment licence for the waste type, the asbestos removal class, the insurances, your induction. Every contractor on every site is measured against the same list, and the dashboard shows who is short before the truck is booked.

  • Requirement sets by waste type and licence class
  • Per-site extras where a landfill or an MRF needs more
  • Contractors upload once, for every site you manage

The Weighbridge Decides Who Works Today.

A QR code at the gatehouse or a tablet at the weighbridge. The driver scans in, the record checks their licence, induction, and insurance, and the site manager sees who is on site right now. Not cleared, not weighed in.

  • Works after hours and at unmanned transfer stations
  • Drivers and visitors on the same sign-in
  • A live list for evacuations and roll calls
A driver in hi-vis scanning a QR code sign-in notice at a weighbridge gatehouse, a loaded collection truck queued behind the boom gate

Inspections That Close Out, Not Pile Up.

Tip face, MRF, and plant inspections done on a phone, with photos, and every failed item becomes an action with an owner and a date. Senior management sees the close-out rate across every site without chasing a spreadsheet at each landfill.

  • Pedestrian and mobile plant separation checks
  • Fire and housekeeping checks at the tip face and the MRF
  • Close-out rate live, site by site

Permits for the Work That Hurts People.

Confined space entry in a pit or a tank, hot works on the tip face, hazardous chemical handling. The permit is raised on a phone, the SWMS behind it is read against your standard, your authoriser approves it, and it closes with a record of who signed what and when.

  • Confined space, hot works, hazardous chemicals, and isolation
  • SWMS read against your rules before approval
  • Every permit kept, searchable, for the audit
A Worker in full PPE with a gas detector clipped to his harness, standing at the open hatch of a confined space entry point with a standby colleague beside him

The Numbers You Run On

The KPIs an Environmental Services Team Reports, and Where Each One Comes From.

The measures a regulator, a council, or a generator asks for.

Reads from names the ComplyFlow record each measure is read from. The targets are yours.

  1. Contractor licence currency

    Share of contractors whose EPA licence and insurances are current

    Reads fromThe prequalification record, by site and waste type

  2. Induction before first shift

    Whether everyone who signed in had completed induction first

    Reads fromSign-in checked against the induction record

  3. Confined space permit closure time

    How long a confined space or hot works permit stays open

    Reads fromPermit raised, approved, and closed, with a time

  4. Corrective action close-out rate

    Share of failed tip face and plant items closed on time

    Reads fromEvery failed item becomes an owned, dated action

  5. Uncleared sign-in attempts

    How often a driver or contractor turned up who shouldn’t

    Reads fromEvery refusal at the gate, with reason

  6. EPA licence and document currency

    Whether transport and treatment licences and management plans are in date

    Reads fromSite documents with expiries flagged, per site

Fits Your Waste & Compliance Stack

Slots Into the Systems Your Environmental Services Operation Already Runs.

Read it left to right: where people and work turn up, the one record that checks them, and where the proof goes.

Where people and work arrive

QR kiosks & tablets at the weighbridgeDrivers and visitors scan in on their own phone or your tablet at the gatehouse built in
Weighbridge & waste tracking systemsAMCS Wastedge and Mandalay Technologies raise the docket; the record clears the driver
State EPA waste tracking portalsWaste Tracker and the equivalent state schemes for reportable priority waste
Fleet & telematicsChain of responsibility and fatigue management systems such as Teletrac Navman
Microsoft & Okta sign-onYour people log in the way they already do SSO
PrequalificationWorkforce ComplianceTraining & InductionSite AccessVisitor Sign-InSite DocumentsDigital PermitsInspections & AuditsPlant & EquipmentIncident ManagementRisk Management ComplyFlow. One Record.

Where the proof goes

Power BI dashboardsCompliance by site, by contractor, and by waste type
ERP & financeYour finance and asset systems, through the open API
Regulator & generator reportingThe audit export: every licence, permit, and sign-in, with a name and a time
AI assistants via MCPAsk ChatGPT, Claude, or Copilot who is on site and what is overdue MCP
Legislation MonitorWhen a WHS Act, Regulation, or EPA requirement changes, you hear about it first

Sign-on, weighbridge kiosks, and the Legislation Monitor are ComplyFlow’s own. Everything else, including your waste tracking system and your ERP, connects through the open API and MCP.

Free From ComplyFlow. No Account Needed.

Know When the WHS Rules Change, Before Your Auditor Does.

Free for anyone. It reads every Australian WHS Act, Regulation, and Code of Practice, turns each change into plain English, and rates how much it matters to a site like yours.

Sign Up Free No credit card. No sales call.

monitor.complyflow.com
The Legislation Monitor home page: Australian WHS legislation monitoring, completely free
  • 390 instruments across all nine Australian jurisdictions
  • A plain-English summary and a severity rating for every change
  • AI reads the change, a person checks it, a Tuesday digest tells you

Why Environmental Services Teams Use It

What Environmental Services Teams Get, in Plain Words.

Less chasing, fewer surprises at the gate, and proof you can put in front of the regulator, the council, or the generator the day they ask.

A site supervisor in hi-vis checking a tablet at a transfer station, a wheel loader working the tip face behind her

Stop Chasing EPA Licences & Certificates

Contractors upload their own EPA transport or treatment licence, insurance, and asbestos removal class once, for every site you manage. ComplyFlow reminds them before anything runs out. Nobody on your team sends the email.

Know Who Is on Site Right Now

Every driver, contractor, and visitor signs in at the weighbridge or the gate. If they are not cleared, you see it before the truck is weighed in, and the live list is your roll call in an emergency.

Pass the Regulator’s Audit Without the Panic

Every induction, permit, inspection, and sign-in is kept and searchable by site. When the regulator, the council, or the generator asks, you show them in minutes.

One Induction for Every Site You Run

A driver or plant operator inducts once on their phone and it counts on every site you manage. Site-specific rules sit on top, so the tip face can ask for more than the transfer station.

Every Contractor, Same Standard

Whether they turn up for a council, a generator, or your own operation, a contractor signs in through the same gate, against the same requirements, and you see them on the same list.

Let AI Read the SWMS

Upload a method statement for confined space entry or hazardous chemical handling and AI checks it against your standard in seconds, then tells you what is missing. Your people make the final call.
A transfer station tip face seen from the weighbridge, a loader working the face and a queue of trucks waiting to tip

Why ComplyFlow

Why Environmental Services Teams Choose ComplyFlow, Not Another Point Solution.

Most environmental services operations run a prequalification network, a weighbridge system, a permit book, and a spreadsheet. Each does one job. The gaps between them are where a licence lapses unnoticed.

Generic prequalification networksThe contractor pays to be listed; the licence field does not know a Class A from a Class BWeighbridge & waste tracking softwareRuns the docket and the gate fee; not built to track a contractor’s complianceSpreadsheets & the paper permit bookFree, and relies on every site keeping it up ComplyFlowOne record, your standard
Holds an EPA transport or treatment licence for the specific waste type Not therePartlyNot there Not a generic licence field: the licence class the job actually needs
Knows a Class A asbestos removal licence from a Class B Not thereNot thereNot there The right class flagged for the job, before it is booked
Confined space entry permits raised, tracked, and closed digitally Not therePartlyNot there Standby person and atmospheric test on the record
Connects to your weighbridge or waste tracking system Not thereBuilt inNot there Through the open API, so the two agree
Tracks heavy vehicle chain of responsibility for the collection fleet Not therePartlyNot there Driver, licence, and vehicle on the same record
One record for a contractor across sites in different states PartlyNot thereNot there One profile, every site, every state licence regime
Council and its contractor see the same record Not thereNot thereNot there Shared visibility, set by who needs to see what
AI that reads a SWMS against your requirements Not thereNot thereNot there Certificates, SWMS, and inspections, with the reasons shown

This compares kinds of product, by how they are sold, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

Getting Started

We Set Up Your Sites. We Stay With You.

You are not handed a login and left to it. Our onboarding team builds your sites with you, brings your contractor panel across, and stays on hand once the first site is live.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map Your Sites & Licences

    Every landfill, transfer station, or depot, every weighbridge and gate, and what you need from a contractor before they can work: EPA licences, insurances, inductions, high-risk permits.

  2. 2 We Load Your Contractor Panel

    We invite your drivers, plant operators, and waste transporters, help them register and upload their licences and documents, and answer their questions so your site managers do not have to.

  3. 3 We Put Sign-In at Every Gate

    QR codes and tablets at the weighbridge and the gatehouse, tested before anyone relies on them.

  4. 4 You Go Live, We Stay Close

    Training for your team, written guides for everyone, and a support team that picks up the phone.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions Environmental Services Teams Ask Before They Book a Demo.

Can it hold an EPA transport or treatment licence for a specific waste type, not just a generic licence field?

Yes. You set the licence type your contractor needs for the waste stream they are handling, and ComplyFlow checks what they upload against that type, not a generic licence tick box.

Does it know the difference between a Class A and a Class B asbestos removal licence?

Yes. You set which class the job needs and ComplyFlow flags the right licence for that contractor before they are booked in.

Can a confined space entry permit be issued, tracked, and closed out digitally?

Yes. The permit is raised on a phone, routed to your authoriser, and closed with the standby person and the atmospheric test record attached.

Does it connect to our weighbridge or waste tracking system?

Yes, through the open API, so a system such as AMCS Wastedge and ComplyFlow’s compliance record agree without double entry.

Can it track heavy vehicle chain of responsibility obligations for our collection fleet?

Driver licences, dangerous goods endorsements, and vehicle records sit on the same profile as the rest of a contractor’s compliance, so it is one record, not a separate system.

How does it handle a contractor who works across multiple sites in different states, each with its own EPA licensing regime?

A contractor registers once and their licences and insurances travel with them to every site you manage, whichever state’s scheme applies there.

Is our data held in Australia or New Zealand, and does that meet our council’s or our own data residency requirement?

ComplyFlow’s data is held in Australia, on AWS, and is ISO 27001 certified. It is not held in New Zealand, so if your council or your own policy requires local residency there, raise it with us before you sign, and we will tell you plainly whether that is a fit. Your people log in with Microsoft or Okta single sign-on, so there are no new passwords to manage.

Can AI actually read a SWMS for confined space or hazardous chemical work, or is AI review just a keyword search?

AI reads the document against the requirements you set and shows its reasons; it does not just search for a keyword, and your people make the final call.

See It Against Your Own Sites and Contractors.

Book a 30-minute demo. We will show you ComplyFlow working with your kind of sites, your contractor panel, and your licensing requirements. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

Your duty of care, proved at the gate, instantly.