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Contractor Compliance Software for Manufacturing

Every Worker Cleared Before They Reach the Floor.

Inductions, licences, and Verifications of Competency for every Worker on your plant, direct-hire or contractor, checked before the shift starts. Shutdown crews sign in against the same standard.

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  • Food and beverage processing
  • Metals and steel manufacturing
  • Chemicals and petrochemical plants
  • Packaging manufacturing
  • Fabricated metal and machinery
A maintenance technician checking a lockout tag at an isolation point on a production line, a shutdown contractor working behind him in a steel mill No Worker reaches the floor on an expired ticket

ComplyFlow for Manufacturing.

Contractor compliance software for manufacturing. One record for every Worker on your plant, whether they are on your payroll or a shutdown crew, checking the induction, the licence, and the Verification of Competency before anyone opens an isolation point or steps onto the floor.

  • Direct-hire Workers are the record, not an afterthought. Induction, licence, and Verification of Competency tracked for your own payroll first, with contractors and labour hire held to the same standard.
  • A shutdown does not break the process that runs the rest of the year. Hundreds of contractors on site for a defined window, checked at the gate the same way as any other day.
  • Nobody operates plant on an expired ticket. Forklift, EWP, and electrical licences checked before the shift starts, and access stops the moment one lapses.
  • Audit-ready after an isolation, a permit, or an incident. Every induction, permit, and sign-in kept and searchable, so the record answers the regulator in minutes.

ComplyFlow Is Already Trusted on the Plant Floor.

BlueScope has run its compliance on ComplyFlow since 2019.

  • BlueScope

The Numbers

What Goes Wrong When a Manufacturing Plant’s Compliance Lives in a Spreadsheet.

Public figures about the plants and the people your maintenance and shutdown work depends on, with the year each one applies to.

How It Helps

Digitised. Automated. AI-Reviewed. The Whole Worker Lifecycle, for Manufacturing Plants.

Three things make ComplyFlow different for a plant, and every job on the floor draws on all three.

  • 01

    Direct-Hire & Contractor, One Record.

    From the first induction to the last shutdown ticket, every Worker on your plant is on the same record, whether they are on your payroll or a contractor’s.

  • 02

    Your Permits, Digitised & Automated.

    Isolation, confined space, and hot work permits become one system that checks, chases, and closes out on its own.

  • 03

    AI That Reads the Ticket.

    Licences, VOCs, and SWMS read against your standard in seconds, reasons shown. Your people make the call.

What you do Digitise Automate AI
Induct a Direct-Hire Worker Site induction and plant-specific training on the Worker’s own phone before their first shift. Induction status feeds the gate; an incomplete induction blocks sign-in. Assigned training checked against the plant and the role automatically.
Verify Competency to Operate Plant Forklift, EWP, and other high-risk work licences, plus the VOC, uploaded and matched to the Worker. A VOC treated as outdated after 24 months triggers a re-check on its own. Licence and ticket documents read against the plant category; gaps shown.
Isolate Plant for Maintenance Lockout and tagout permit raised on a phone, naming the isolation point and the Worker who holds it. The isolation ties to the Worker; the permit will not close until it is removed. The permit’s SWMS read against your isolation standard before approval.
Enter a Confined Space Confined space entry permit with atmosphere testing and a standby arrangement recorded on the phone. Entry and exit times log against the permit; an entry with no exit is flagged. Ask your AI assistant which confined space permits are open right now, via MCP.
Run a Shutdown or Turnaround Every contractor’s induction, ticket, and permit for the defined window on one record. Hundreds of Workers processed against the same checks that run the rest of the year, at once. AI flags a contractor whose ticket lapses inside the shutdown window before they are booked.
Sign In at the Gate QR code or kiosk at the plant gate replaces the sign-in book. Not cleared, not in; the live list of who is on the floor updates itself. A supervisor scans a Worker’s access card with any phone for a green tick or a red cross.
Check a Labour Hire Agency The agency’s own labour hire licence held alongside each Worker’s induction and ticket. An expired agency licence flags every Worker it supplied, not just the agency record. AI checks the licence document against the jurisdictions the agency needs to hold.
Report to the Plant Manager One searchable record per plant, not a folder per shutdown. Permit compliance, licence currency, and shutdown safety performance reported on their own schedule. Ask in plain English through ChatGPT, Claude, or Copilot; the answer comes from the record.

Who It Is For

What ComplyFlow Means for Me, on a Manufacturing Plant.

Find your job. The three lines below are what changes for you.

  • Plant Manager / Site Manager

    • Who is cleared on the floor, from anywhere
    • One record for direct-hire Workers and every contractor
    • The auditor’s questions answered from one record

  • Production & Operations Manager

    • Contractor and maintenance access checked without stopping line
    • Isolation and permit status visible before a changeover
    • Shutdown crews cleared against the same standard

  • Maintenance & Reliability Manager

    • Lockout, tagout, and isolation permits tied to Worker
    • Plant registered against a category, with operator’s ticket
    • VOC refreshers tracked as they fall due

  • Shutdown / Turnaround Coordinator

    • Hundreds of contractors inducted before the gate opens
    • Permits and isolations for the whole window
    • Live list of who is on site, shutdown-wide

  • HSE Manager

    • Every high-risk permit kept, with who signed what
    • SWMS read against your standard before approval
    • One export for the regulator after an incident

  • Quality Manager, Food & Beverage

    • Site-specific induction content for a production area
    • Contractor and maintenance access checked against hygiene requirements
    • A record of who entered a production area

  • HR / Workforce Manager

    • The Worker record reconciled against Workday or SuccessFactors
    • Induction and licence status for every starter
    • Labour hire agency licences checked alongside Worker’s ticket

  • Procurement / Supply Chain Manager

    • Agency licence and Worker clearance, two records
    • Contractor and labour hire panel approval, kept separate
    • Supplier standing by ABN, through the API

Features You’ll Love

The Features Manufacturing Teams Use Every Week.

Four jobs a plant does every week, and what changes when they all run off one record.

Every Worker’s Ticket, on One Screen.

Induction, licence, and Verification of Competency for a direct-hire Worker or a contractor, the same record either way. An expired ticket shows before anyone finds out the hard way.

  • Direct-hire and contractor on the same record
  • A VOC treated as outdated after 24 months, and flagged
  • Forklift, EWP, and electrical licences checked before the shift

Shutdown Crews Inducted Before the Gate Opens.

Hundreds of contractors for a defined window, inducted on their own phone before they arrive, so the surge does not break the process that runs the rest of the year.

  • The same requirements as any other day, at shutdown volume
  • A ticket that lapses inside the window is flagged before booking
  • One record for the whole crew, not a folder per turnaround
A shutdown coordinator checking a tablet against a crew of contractors in hard hats and coveralls queued at a plant gate before a turnaround

Isolation, Confined Space & Hot Work, Raised on a Phone.

The permit names the isolation point and the Worker who holds it, the SWMS behind it is read against your standard, and your authoriser approves it before the tag goes on.

  • Lockout, confined space, hot work, and working at height
  • SWMS read against your rules before approval
  • Every permit kept, searchable, for the audit

Sign In at the Gate Decides Who Is on the Floor.

A QR code at the plant gate or a tablet at reception. The record checks the induction, the licence, and the permit, and the plant manager sees who is on the floor right now. Not cleared, not in.

  • Works for direct-hire Workers, contractors, and visitors alike
  • A live list for the evacuation and the roll call
  • A labour hire agency’s licence checked alongside the Worker’s own ticket
A worker in high-vis and safety glasses scanning a QR code on a stand at a plant gate, a steel mill’s structure visible behind the fence

The Numbers You Run On

The KPIs a Manufacturing Plant Reports & Where Each One Comes From.

What a plant manager, maintenance lead, or auditor asks for, and where it comes from.

Reads from names the ComplyFlow record each measure is read from. The targets are yours.

  1. TRIFR & LTIFR

    Total recordable and lost-time injury rates, tracked against your own trend

    Reads fromIncidents logged against the Worker and plant

  2. Permit compliance

    Rate of isolation, confined space, hot work, and shutdown permits closed correctly

    Reads fromPermit raised, approved, and closed, with a time

  3. Isolation breaches

    How often a lockout or tagout procedure was bypassed or found incomplete

    Reads fromEvery isolation permit and sign-off, against the Worker

  4. Licence & VOC currency

    Share of your workforce whose induction, licence, and VOC are current

    Reads fromWorker record, live, across payroll and contractors

  5. Shutdown safety performance

    How the incident rate during a shutdown compares with the rest of the year

    Reads fromEvery permit, induction, and sign-in for shutdown

  6. Labour hire licence currency

    Whether every agency supplying your crews still holds its labour hire licence

    Reads fromAgency licence and Worker’s induction and ticket

Fits Your Plant Stack

Slots Into the Systems Your Plant Already Runs.

Read it left to right: where Workers and work orders turn up, the one record that checks them, and where the proof goes.

Where Workers and work orders arrive

Work orders from SAP PM, Maximo & Pronto XiA maintenance or shutdown job is raised; the record checks whether the Worker or contractor assigned is cleared to do it
HR & rosteringWorkday and SuccessFactors hold the direct-hire employment record; starters, leavers, and role changes reconcile against it
QR kiosks & tablets at the gateDirect-hire Workers, contractors, and shutdown crews scan in on their own phone or a plant tablet built in
Turnstiles & access controlGate hardware tied to a live cleared or not-cleared list
Microsoft & Okta sign-onYour people log in the way they already do SSO
PrequalificationWorkforce ComplianceTraining & InductionSite AccessVisitor Sign-InSite DocumentsDigital PermitsInspections & AuditsPlant & EquipmentIncident ManagementRisk Management ComplyFlow. One Record.

Where the proof goes

Power BI dashboardsPermit compliance, licence currency, and shutdown safety performance by plant
ERP & financeSAP, Maximo, and Pronto Xi through the open API, so a work order and a compliance check agree
Audit exportEvery induction, permit, isolation, and sign-in, with a name and a time, for the regulator after an incident
AI assistants via MCPAsk ChatGPT, Claude, or Copilot which permits are open and whose ticket lapses this week MCP
Legislation MonitorWhen a WHS Act, Regulation, or Code that touches your plant changes, you hear about it first

Sign-on, gate kiosks, and the Legislation Monitor are ComplyFlow’s own. SAP PM, Maximo, and Pronto Xi connect through the open API; Power BI reads the record the same way. If a system in your stack has an API, it belongs on this drawing.

Free From ComplyFlow. No Account Needed.

Know When the WHS Rules for Your Plant Change, Before Your Auditor Does.

Free for anyone. It reads every Australian WHS Act, Regulation, and Code of Practice, the same instruments that carry your isolation, confined space, and hazardous chemical duties, turns each change into plain English, and rates how much it matters.

Sign Up Free No credit card. No sales call.

monitor.complyflow.com
The Legislation Monitor home page: Australian WHS legislation monitoring, completely free
  • 390 instruments across all nine Australian jurisdictions
  • A plain-English summary and a severity rating for every change
  • AI reads the change, a person checks it, a Tuesday digest tells you

Why Manufacturing Teams Use It

What Manufacturing Teams Get, in Plain Words.

Fewer surprises at the gate, no ticket that lapses unnoticed, and proof you can put in front of the regulator the day they ask.

A maintenance technician and a shutdown contractor checking a tablet beside an isolated valve on a plant floor, lockout tags visible on the isolation point behind them

Every Direct-Hire Worker’s Ticket, Checked

Induction, licence, and Verification of Competency tracked as the primary record, not a contractor panel bolted on afterward. ComplyFlow reminds them before anything runs out.

Isolation, Confined Space & Hot Work, on One Permit

Every high-risk permit is raised on a phone, the SWMS read against your standard, and the sign-in tied to the permit itself.

Plant & Machinery, With Its Operator’s Ticket

Register plant against a category; the category says which documents it needs, and the operator’s forklift or EWP ticket sits on the same record.

One Induction, Every Shutdown

A contractor inducts once on their phone and it counts on every plant you run. Site-specific rules sit on top for a chemicals site or a packaging line.

Know Who Is on the Floor Right Now

Every Worker and contractor signs in at the gate. If they are not cleared, you see it before they start, and the live list is your roll call in an evacuation.

SAP PM, Maximo & Pronto Xi, Connected

A work order and a compliance check agree with each other through the open API, so a maintenance job never clears a Worker the record has not.
A steel mill production line seen from an elevated walkway, the kind of plant a maintenance and reliability team runs

Why ComplyFlow

Why Manufacturing Sites Choose ComplyFlow, Not Another Point System.

Most plants run an HR system, a prequalification network built for a different sector’s buying pattern, and a spreadsheet for the rest. Each does one job. The gaps between them are where a ticket lapses unnoticed.

Prequalification networksBuilt for a company-first, construction-style buying patternHR & HRIS systemsWorkday and SuccessFactors hold the direct-hire employment recordSpreadsheets & shared drivesCommon at single-site plants without a dedicated HSE system ComplyFlowOne record, your standard
Worker inductions, licences, and VOCs as the primary record Not therePartlyNot there The direct-hire Worker is the record from day one, not a company panel bolted on afterward
Isolation, confined space, and hot work permits tied to the Worker who holds them Not thereNot thereNot there Every permit ties to the Worker, not just to the fact that a permit exists
A shutdown or turnaround surge handled without breaking the rest of the year PartlyNot thereNot there Hundreds of contractors checked against the same process that runs every other day
Forklift, EWP, and electrical licence currency checked before the shift Not thereNot thereNot there Access stops the moment a ticket lapses, automatically
A labour hire agency’s licence checked alongside the individual Worker Not thereNot thereNot there The agency’s licence and the Worker’s own ticket, checked as two records
Connects to SAP PM, Maximo, or Pronto Xi Not therePartlyNot there A work order and a compliance check agree with each other, through the open API
AI that reads the SWMS and the licence document Not thereNot thereNot there Certificates and permits read against your standard, reasons shown
One record from the direct-hire Worker to the contractor to the plant Not therePartlyNot there Worker, contractor, plant, and permit on the same record

This compares kinds of product, by how they are sold, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

Getting Started

We Map Your Plant. We Stay With You.

You are not handed a login and left to it. Our onboarding team builds your plant with you, brings your direct-hire and contractor workforce across, and stays on hand once the first shift signs in.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map Your Plant & Requirements

    Every site, every gate, and what you need from a Worker before they step onto the floor: inductions, licences, VOCs, isolation and confined space permits.

  2. 2 We Load Your Direct-Hire & Contractor Workforce

    We bring across your payroll and your contractor panel, help them register and upload their documents, and answer their questions so your plant managers do not have to.

  3. 3 We Put Sign-In at Every Gate

    QR codes and tablets where your Workers, contractors, and shutdown crews arrive, tested before a shutdown ever relies on them.

  4. 4 You Go Live, We Stay Close

    Training for your team, written guides for every Worker, and a support team that picks up the phone during a shutdown.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions Manufacturing Teams Ask Before They Book a Demo.

Can it manage direct-hire Worker inductions, licences, and VOCs as the primary record, not a contractor panel bolted on afterward?

Yes. A direct-hire Worker’s induction, licence, and Verification of Competency sit on the same record as a contractor’s, from their first day on your payroll. There is no separate company panel to set up first.

Does it track lockout and tagout, confined space, and hot work permits against the Worker who holds them?

Yes. Each permit names the Worker cleared to hold it, and the SWMS behind it is read against your standard before your authoriser approves it. Every permit is kept, searchable, for the audit.

Can it handle a shutdown or turnaround, hundreds of contractors on site for a defined window, without the process that works the rest of the year breaking down?

Yes. Every contractor for the shutdown window is inducted and checked against the same requirements you use every other day, so the surge does not need a separate process.

Does it stop a Worker stepping onto the floor on an expired forklift, EWP, or electrical licence?

Yes. Sign-in checks the licence and the Verification of Competency at the gate, and access stops the moment either lapses, automatically.

Does it connect to SAP PM, Maximo, or Pronto Xi, so a work order and a compliance check agree?

Yes, through the open API. A maintenance or shutdown job raised in your system checks against the same Worker and plant record ComplyFlow holds.

Can it verify a labour hire agency’s own licence alongside the individual Worker’s induction and ticket?

Yes. The agency’s Victorian, Queensland, South Australian, or ACT labour hire licence and the individual Worker’s induction and ticket are checked as two records, so one going out of date does not hide behind the other.

For food and beverage sites, does it handle the induction a contractor needs before entering a production area?

Yes. Site-specific induction content, including the hygiene and food safety requirements a plant sets, sits on top of your standard induction for the plants that need it.

Is our data held in Australia, and how does it reconcile with Workday or SuccessFactors?

Yes, ComplyFlow runs on AWS in Australia and is ISO 27001 certified. Your HR system holds the employment record; ComplyFlow reconciles starters, leavers, and role changes against it and adds the licences and tickets Workday and SuccessFactors do not track.

See It Against Your Own Plant & Shutdown Crews.

Book a 30-minute demo. We will show you ComplyFlow working with your kind of plant, your direct-hire workforce, and your shutdown crews. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

Compliance you can prove, instantly.