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Contractor Compliance Software for Construction

You Can’t Subcontract the Duty. Or the Record.

Contractor compliance software for principal contractors and head contractors. Every subcontractor’s white card, licence, and insurance checked before they reach your gate, and every SWMS reviewed before work starts.

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  • Commercial building
  • Civil & infrastructure
  • Residential building
  • Fit-out & refurbishment
  • Demolition
  • Government & health projects
A site manager and a scaffolder checking a tablet at the site office gate of a commercial high-rise build, white cards clipped to their hi-vis, a tower crane working behind them Every subcontractor checked before the gate, not after

ComplyFlow for Construction.

Contractor compliance software for construction. It keeps the WHS management plan, SWMS reviews, and every subcontractor’s licences, insurance, and inductions on one record, so a principal contractor can show a regulator or a head contractor above them exactly what happened on site, instead of searching for it after the fact.

  • One record for the whole subcontractor chain. Not a folder per subbie, and no argument about which SWMS version is current.
  • Your site team stops chasing paperwork. ComplyFlow chases the white card, the licence, and the insurance instead, before the trade reaches the gate.
  • Audit-ready for the principal contractor above you, or the regulator. Every induction, permit, and SWMS sign-off kept, and searchable by site and by trade.
  • The non-delegable duty stays covered. The WHS management plan, SWMS coordination, and site access, on one record you can show, not just describe.
A principal contractor must be appointed on any project of AU$250,000 or more, and only one can hold that role at a time.
Eighteen categories of high-risk construction work need a signed-off SWMS before work starts, nineteen in Victoria.
Every Worker needs a General Construction Induction Card, the white card, before they can start on any site.

The Facts This Page Is Built On.

A tier one head contractor, and three things about construction WHS duties you can check for yourself.

  • Lendlease

The Numbers

What the Regulators Say About Construction Sites.

Public figures about the duties and the risk on an Australian construction site, with the year each one applies to.

How It Helps

Digitised. Automated. AI‑Reviewed. The Whole Site Lifecycle, for Construction Teams.

Three things make ComplyFlow different on a construction site, and every job from prequalification to practical completion draws on all three.

  • 01

    The Whole Subcontractor Chain, on One Record.

    From the first prequalification check to practical completion: every site, subcontractor, and Worker on one record. Nothing falls between the head contractor and the subbie.

  • 02

    Your Site Paperwork, Digitised & Automated.

    The permit pad, the SWMS folder, and the sign-in book become one system that chases, checks, and closes out on its own.

  • 03

    AI That Reads the SWMS.

    Method statements and licences read against your standard in seconds, reasons shown. Your HSE manager makes the final call.

What you do Digitise Automate AI
Prequalify a subcontractor Subcontractor registers once; insurances, licences, and safety documents uploaded online. Expiry reminders and re-approval requests go out on their own. Insurance certificates and licences read against your requirements; gaps shown.
Induct their Workers Site induction completed on the Worker’s phone before they arrive. An expired white card, licence, or induction blocks sign-in until it is renewed. High-risk work licences checked as they are uploaded.
Sign in at the gate QR code or tablet replaces the sign-in book at the site office. The record is checked at the gate: not cleared, not in. The live list updates itself. Ask your AI assistant who is on site right now, via MCP.
Review the SWMS The subcontractor’s SWMS uploaded against the high-risk activity it covers. Routed to your HSE manager for review; the permit cannot be approved until it is signed off. The SWMS read against your standard before your team reviews it, gaps flagged.
Permit high-risk work Working at heights, hot works, confined space, and excavation permits, raised on a phone. Routed to your authoriser and closes with a time-stamped record. The SWMS behind the permit checked again before approval.
Run the plant prestart Daily plant checks completed on the phone, against the make and model. A failed prestart stops that machine being signed on again until it is fixed. Recurring plant defects flagged across the site before they become a pattern.
Report to the principal contractor One searchable record per site, not a folder per subcontractor. Live SWMS turnaround and induction compliance rates, scheduled into Power BI. Ask in plain English through ChatGPT, Claude, or Copilot; the answer comes from the record.

Every AI step reads and flags. Your HSE manager signs off the SWMS, the permit, and the inspection.

Who It Is For

What ComplyFlow Means for Me, on a Construction Site.

Find your job. The three lines below are what changes for you.

  • Site Manager & Site Supervisor

    • Every white card, licence, and induction checked
    • A live list for toolbox talk and evacuation
    • Permits and SWMS approvals from your phone

  • HSE & Safety Manager

    • SWMS read against your standard before approval
    • Every high-risk permit kept, with who signed
    • Corrective actions with an owner and due date

  • Project Director & Project Manager

    • Compliance by site, by subcontractor, and by trade
    • The WHS plan and SWMS coordination, one record
    • Proof for the principal above you, in minutes

  • Commercial & Procurement Manager

    • Subcontractor prequalification and site clearance kept apart
    • Insurance certificates and licences uploaded and kept current
    • Panel standing by ABN, through the API

  • Plant & Equipment Manager

    • Plant prestart checklists completed on the phone
    • Dogging, rigging, and crane tickets checked at sign-in
    • Defects logged against the machine, not lost

  • Site Security & Gatehouse

    • QR or tablet sign-in at the site gate
    • Visitors, deliveries, and every crew on one list
    • Exclusion zones and access rules enforced at entry

  • Subcontractor Business Owner

    • Register once, for every head contractor running ComplyFlow
    • Upload licences and insurance once, reminders before expiry
    • A profile that travels between projects, one fee

  • Worker on Site

    • Induct on your phone before you arrive
    • Sign in at the gate in seconds
    • A reminder before your licence or ticket expires
    Find out more

Features You’ll Love

The Jobs a Site Team Runs Every Week.

Four jobs a site team does every week, and what changes when they all run off one record.

One Standard Across Every Subcontractor.

Set your requirements once: public liability insurance, trade licences, high-risk work tickets, your induction. Every subcontractor on every site is measured against the same list, and the dashboard shows who is short before they are booked onto the panel.

  • Project-wide requirement sets, with extras per site
  • Subcontractors upload once, for every head contractor on ComplyFlow
  • Prequalification and site clearance kept as two records

Sign-In at the Gate Decides Who Works Today.

A QR code at the site office or a tablet at the gatehouse. The subcontractor scans in, the record checks their white card, licence, and insurance, and the site manager sees who is on site right now. Not cleared, not in.

  • Works on remote sites with no fixed office
  • Deliveries and visitors on the same sign-in list
  • A live list for the toolbox talk and the evacuation roll call
A subcontractor in hi-vis and a white hard hat scanning a QR code sign-in sign at a construction site gatehouse, a tower crane visible over the hoarding behind him

The SWMS Read Before the Permit Is Approved.

A subcontractor uploads their safe work method statement for the high-risk activity it covers. AI reads it against your standard in seconds and flags what is missing, before your HSE manager reviews it and the permit is approved.

  • Every one of the 18 categories of high-risk construction work covered
  • Gaps shown against your own standard, not a generic checklist
  • Your HSE manager makes the final call

Plant Prestarts That Stop a Bad Machine Before It Runs.

Every excavator, crane, and forklift gets a daily prestart check on the operator’s phone, checked against the make and model. A failed prestart keeps that machine off the site until it is fixed, and the operator’s ticket is checked at the same time.

  • Dogging, rigging, and crane tickets checked at sign-on
  • Defects logged against the machine, not lost on paper
  • Recurring faults flagged before they become a pattern
A plant operator in hi-vis completing a prestart checklist on a tablet in front of an excavator on an active earthworks site

The Numbers You Run On

The KPIs a Construction Site Reports, and Where Each One Comes From.

What a principal contractor, an owner, or a regulator asks a site team for.

Reads from names the ComplyFlow record each measure is read from. The targets are yours.

  1. Subcontractor panel currency

    The share of subcontractors with insurances, licences, and inductions current

    Reads fromThe prequalification record, live, by project and trade

  2. Induction before first shift

    Whether every Worker completed induction before they arrived

    Reads fromSign-in checked against the induction record

  3. SWMS review turnaround

    How long a SWMS waits for review before approval

    Reads fromTime between a SWMS uploaded and signed off

  4. Corrective action close-out rate

    The share of failed inspection and prestart items closed on time

    Reads fromEvery failed item, as an owned, dated action

  5. Uncleared sign-in attempts

    How often a subcontractor turned up who should not have

    Reads fromEvery refusal at the gate, with reason

  6. LTIFR

    Lost Time Injury Frequency Rate, calculated per AS 1885.1

    Reads fromIncidents and lost time, logged against each site

Fits Your Site Stack

Slots Into the Systems a Construction Site Already Runs.

Read it left to right: where people and work turn up, the one record that checks them, and where the proof goes.

Where people and work arrive

QR kiosks & tablets at the gateSubcontractors, deliveries, and visitors scan in at the site office or gatehouse built in
Turnstiles & site access hardwareAccess control and sign-in hardware at the gate, whatever your site runs
Project management platformsProcore, Oracle Aconex, and Jobpac Connect coordinate the project; the record clears who is allowed on site
Subcontractor onboarding & panelYour existing subcontractor panel and prequalification lists
Microsoft & Okta sign-onYour people log in the way they already do SSO
PrequalificationWorkforce ComplianceTraining & InductionSite AccessVisitor Sign-InSite DocumentsDigital PermitsInspections & AuditsPlant & EquipmentIncident ManagementRisk Management ComplyFlow. One Record.

Where the proof goes

Power BI dashboardsCompliance by site, by subcontractor, and by trade
Progress claims & job costingPayapps and your ERP, such as Jobpac Connect, through the open API
Head contractor & regulator reportingThe audit export: every check, approval, and sign-in, with a name and a time
AI assistants via MCPAsk ChatGPT, Claude, or Copilot who is on site and what SWMS is overdue MCP
Legislation MonitorWhen a WHS Act, Regulation, or Code changes, you hear about it first

Sign-on, gate kiosks, and the Legislation Monitor are ComplyFlow’s own. Everything else connects through the open API and MCP, so if a system in your stack has an API, it belongs on this drawing.

Free From ComplyFlow. No Account Needed.

Know When a WHS Regulation Changes, Before Your Auditor Does.

Free for anyone on a construction site. It reads every Australian WHS Act, Regulation, and Code of Practice, including the Construction Work Code of Practice, turns each change into plain English, and rates how much it matters.

Sign Up Free No credit card. No sales call.

monitor.complyflow.com
The Legislation Monitor home page: Australian WHS legislation monitoring, completely free
  • 390 instruments across all nine Australian jurisdictions
  • A plain-English summary and a severity rating for every change
  • AI reads the change, a person checks it, a Tuesday digest tells you

Why Site Teams Use It

What Construction Teams Get, in Plain Words.

Less chasing, fewer surprises at the gate, and proof you can put in front of the principal contractor, the Client, or the inspector the day they ask.

An HSE manager checking a tablet against a subcontractor’s licence at a site office trailer, a tower crane and scaffolding visible on the build behind her

Stop Chasing Certificates of Currency

Subcontractors upload their own insurances and licences once, for every head contractor on ComplyFlow. ComplyFlow reminds them before anything runs out. Nobody on your team sends the email.

Know Who Is on Site Right Now

Every subcontractor, delivery, and visitor signs in at the gate. If they are not cleared, you see it before they start, and the live list is your roll call for a toolbox talk or an evacuation.

Pass the Principal Contractor’s Audit Without the Panic

Every induction, permit, SWMS sign-off, and sign-in is kept and searchable by site. When the principal contractor, the Client, or the regulator asks, you show them in minutes.

One Induction for the Whole Subcontractor Chain

A subcontractor inducts once on their phone and it counts on every project you run with them. Site-specific rules sit on top, so a live rail corridor can ask for more than a suburban infill site.

Permits for the Work That Hurts People

Working at heights, hot works, and confined space, raised on a phone, with the SWMS behind them read against your standard before your authoriser signs off.

Let AI Read the SWMS

Upload a method statement for excavation or work near live services and AI checks it against your standard in seconds, then tells you what is missing. Your HSE manager makes the final call.
A commercial construction site seen from the street, scaffolding and a tower crane against the skyline, the kind of build a head contractor runs

Why ComplyFlow

Why Construction Teams Choose ComplyFlow, Not Another Point Solution.

Most sites run a prequalification network, a project management suite, a permit pad, and a spreadsheet. Each does one job. The gaps between them are where compliance fails.

Prequalification & induction platformsThe subcontractor pays to be listed; you draw from the poolProject management & document controlProcore or Aconex-style: strong on the project, safety and compliance bolted onSpreadsheets & the site sign-in bookFree, and relies on every site manager keeping it up ComplyFlowOne record, your standard
One record from the subcontractor company to the Worker to the site PartlyPartlyNot there Company, Worker, site, and permit on the same record
Your requirements, not a network standard Not therePartlyBuilt in Set once for the project, extras per site
Sign-in that checks the paperwork before the gate opens Not thereNot thereNot there Not cleared, not in; the live list updates itself
SWMS read against your rules before the permit is approved Not therePartlyNot there AI reads it; your HSE manager approves it
Plant prestarts tracked to a machine and an operator Not therePartlyNot there A failed prestart stops the machine, not just the paperwork
The subcontractor registers once, for every head contractor Not thereNot thereNot there One profile, every ComplyFlow Client, no fee per Client
AI that reads documents against your requirements Not thereNot thereNot there Certificates, SWMS, and inspections, with the reasons shown
Open API and MCP into Procore, Payapps, and your AI tools PartlyPartlyNot there Power BI, your project system, and ChatGPT, Claude, or Copilot

This compares kinds of product, by how each is sold to a construction site, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

Getting Started

We Set Up Your Site. We Stay With You.

You are not handed a login and left to it. Our onboarding team builds your project with you, brings your subcontractor panel across, and stays on hand once the first site is live.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map Your Sites & Requirements

    Every project, every gate, and what you need from a subcontractor before they can work: insurances, licences, high-risk work tickets, and your induction.

  2. 2 We Load Your Subcontractor Panel

    We invite your subcontractors, help them register and upload their documents, and answer their questions so your site team does not have to.

  3. 3 We Put Sign-In at Every Gate

    QR codes and tablets where your people and subcontractors arrive, tested before anyone relies on them.

  4. 4 You Go Live, We Stay Close

    Training for your team, written guides for every subcontractor, and a support team that picks up the phone.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions Construction Teams Ask Before They Book a Demo.

Does it cover our WHS management plan and SWMS coordination, or just store documents?

It holds the WHS management plan and every SWMS coordinated under it: what is required, what has been uploaded, what has been reviewed, and what is still outstanding, all against your own standard. AI reads each SWMS first and flags what is missing; your HSE manager makes the call.

Is a subcontractor’s white card, licence, and insurance checked before they are let onto site?

Yes. The record is checked at the gate, not after the fact: an expired white card, high-risk work licence, or certificate of currency blocks sign-in until it is renewed.

Does AI review check a SWMS against our standard, or just confirm it was uploaded?

It reads the document against the requirements you set for that category of high-risk construction work and flags what is missing, with the reasons shown. Your HSE manager reviews the flag and makes the final call; ComplyFlow does not approve anything on its own.

Can we see who is on site right now, for an evacuation roll call?

Yes. Every sign-in, whether it is your own crew, a subcontractor, or their own subcontractor, appears on one live list for that site, usable as the roll call the moment an evacuation is called.

Does it connect to Procore, Aconex, or Jobpac, so our site teams do not enter things twice?

It connects through an open API, so the project record and the compliance record can agree without double entry. Progress-claim tools such as Payapps and job-costing systems such as Jobpac Connect are common connections for this sector.

Can requirements differ by project and by state?

Yes. Requirements sit at the company level with extras per project, so a Victorian site can ask for its own nineteenth category of high-risk work while a project in another state runs the model eighteen.

Does a subcontractor register once and have that count on every project we run?

A subcontractor registers and uploads their documents once. Every head contractor they work with on ComplyFlow measures those same documents against its own requirements, so the subcontractor is not filling in the same form for every project.

Is our data held in Australia, and what is the security certification?

Yes. ComplyFlow runs on AWS in Australia and is ISO 27001 certified. Your people log in with Microsoft or Okta single sign-on, so there are no new passwords to manage.

See It Against Your Own Sites and Subcontractors.

Book a 30-minute demo. We will show you ComplyFlow working with your kind of sites, your subcontractor panel, and your requirements. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

The duty stays with you. The record can prove it.