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Contractor Management Software for Property & Facilities Management

Hundreds of Trades. Hundreds of Buildings. One Standard.

Every trade on every building, checked before they start. Proof for the owner or the regulator the day they ask.

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  • Office towers
  • Shopping centres
  • Industrial & logistics estates
  • Retirement living
  • Mixed-use precincts
  • Education & government campuses
A facilities manager and a lift technician on the loading dock of a city office tower, checking a tablet between them on an overcast morning Every trade cleared before they reach the plant room

ComplyFlow for Property & Facilities Management.

Contractor compliance software for property and facilities managers. One record for every building you run, from the first check on a trade to the inspection close-out.

  • One standard across every building you manage. Not one spreadsheet per site, and no argument about which version is current.
  • Your building managers stop chasing paperwork. ComplyFlow chases the insurance, the licence, and the induction instead, and it never forgets.
  • Audit-ready on any day of the year. The owner, the tenant, or the regulator asks, and you answer in minutes rather than a fortnight.
  • Nobody unqualified gets past the dock. After hours, at unmanned sites, and for your tenants’ trades as well as your own.

ComplyFlow Is Already Trusted by Your Peers.

Portfolios, precincts, and centres that run their contractor panels on one record.

  • ISPT
  • CBRE
  • Lendlease
  • Aliro
  • Harvey Norman
  • Retire Australia

The Numbers

What Goes Wrong When Property & Facilities Compliance Lives in Spreadsheets.

Public figures from the regulators about the trades your buildings depend on, with the year each one applies to. What they mean for a property portfolio is underneath each.

How It Helps

Digitised. Automated. AI-Reviewed. The Whole Contractor Lifecycle, for Property & Facilities Teams.

Three things make ComplyFlow different for facilities managers, and every job on a building draws on all three.

  • 01

    The Whole Lifecycle, on One Record.

    First company check to annual review: every building, trade, and Worker on one record. Nothing falls between systems.

  • 02

    Your Procedures, Digitised & Automated.

    Sign-in book, permit pad, and site folders become one system that chases, checks, and closes out on its own.

  • 03

    AI That Does the Reading.

    Certificates, SWMS, and inspections read against your standard in seconds, reasons shown. Your people make the call.

What you do Digitise Automate AI
Prequalify a trade Contractor registers once; insurances, licences, and safety documents uploaded online. Expiry reminders and re-approvals go out on their own. Certificates and safety documents read against your requirements; gaps shown.
Induct their Workers Site induction on the Worker’s phone, before they arrive. Expired induction or licence blocks sign-in until renewed. Licences and tickets checked as they are uploaded.
Sign in at the dock QR code or tablet replaces the sign-in book and visitor register. Record checked at the gate: not cleared, not in. Live list updates itself. Ask your AI assistant who is on site right now, via MCP.
Permit high-risk work Hot works, heights, and confined-space permits on a phone. Routed to your authoriser; closes with a time-stamped record. The SWMS behind the permit read against your standard before approval.
Keep site documents current Evacuation plans, asbestos register, and lift certificates, one place per building. Visibility rules decide who sees what; expiries flagged. Documents reviewed against criteria you set; AI suggests the criteria.
Inspect and close out Fire door, plant-room, and cleaning audits on a phone, with photos. Every failed item becomes an owned, dated action. The photos and the failed items are on the record the moment the inspection syncs.
Report to the owner One searchable record per building, not a folder per site. Live completion rates and scheduled reports into Power BI. Ask in plain English through ChatGPT, Claude, or Copilot; the answer comes from the record.

Who It Is For

What ComplyFlow Means for Me, in a Property Portfolio.

Find your job. Three lines show what changes for you.

Features You’ll Love

The Features Property & Facilities Teams Use Every Week.

Four jobs a facilities team does every week across the portfolio, and what changes when they all run off one record.

One Standard Across Every Building.

Set your requirements once: public liability, trade licences, SWMS for high-risk work, your induction. Every contractor on every site is measured against the same list, and the dashboard shows who is short before they are booked.

  • Portfolio-wide requirement sets
  • Per-building extras where a site needs them
  • Contractors upload once, for every building you manage

Sign-In at the Dock Decides Who Works Today.

A QR code at the loading dock or a tablet at the concierge desk. The trade scans in, the record checks their induction, licence, and insurance, and the building manager sees who is in the building right now. Not cleared, not in.

  • Works after hours and at unmanned sites
  • Visitors and tenants’ contractors on the same sign-in
  • A live list for evacuations and roll calls
A tradesman in hi-vis scanning the QR sign-in notice on the wall of a loading dock, his ute backed up behind him

Inspections That Close Out, Not Pile Up.

Fire door checks, plant-room audits, cleaning audits, essential safety measures: done on a phone, and every failed item becomes an action with an owner and a date. Senior management sees the close-out rate across the portfolio without chasing a spreadsheet at each site.

CBRE moved its portfolio audits off per-site spreadsheets and onto ComplyFlow in 2011, with every corrective action tracked to close-out and completion rates live for management.

Read the CBRE story

Permits for the Work That Hurts People.

Hot works on the roof, confined space in the pump room, working at heights on the facade. The permit is raised on a phone, the SWMS behind it is read against your standard, your authoriser approves it, and it closes with a record of who signed what and when.

  • Hot works, heights, confined space, electrical isolation
  • SWMS read against your rules before approval
  • Every permit kept, searchable, for the audit
A technician signed in at a site with the permit types available to them: authority to work and confined space permit

The Numbers You Run On

The KPIs a Facilities Team Reports, and Where Each One Comes From.

The measures an owner, a tenant, or an auditor asks for.

Reads from names the ComplyFlow record each measure is read from. The targets are yours.

  1. Contractor panel currency

    Share of trades whose insurance, licence, and induction are current

    Reads fromThe prequalification record, by building and owner

  2. Induction before first shift

    Whether everyone who signed in had completed induction first

    Reads fromSign-in checked against the induction record

  3. Permit close-out time

    How long high-risk work stays open after it should close

    Reads fromPermit raised, approved, and closed, with a time

  4. Corrective action close-out rate

    The share of failed inspection items closed by their due date, portfolio-wide

    Reads fromEvery failed item becomes an owned, dated action

  5. Uncleared sign-in attempts

    How often a trade turned up who should not have, and at which dock

    Reads fromEvery refusal at the gate, with reason

  6. Essential safety measures currency

    Whether fire, lift, and evacuation documentation is in date

    Reads fromSite documents with expiries flagged, per building

Fits Your Building Stack

Slots Into the Systems Your Property Portfolio Already Runs.

Read it left to right: where people and work turn up, the one record that checks them, and where the proof goes.

Where people and work arrive

QR kiosks & tablets at the dockTrades and visitors scan in on their own phone or your tablet built in
Turnstiles, gates & key cabinetsAccess control and key management systems such as KeyWatcher, Unicard, and Torus
Work orders & maintenanceCMMS and property systems such as Maximo, MEX, and Yardi raise the job; the record clears the trade
HR & contractor onboardingWorkday, SuccessFactors, and your contractor panel
Microsoft & Okta sign-onYour people log in the way they already do SSO
PrequalificationWorkforce ComplianceTraining & InductionSite AccessVisitor Sign-InSite DocumentsDigital PermitsInspections & AuditsPlant & EquipmentIncident ManagementRisk Management ComplyFlow. One Record.

Where the proof goes

Power BI dashboardsCompliance by building, by trade, by owner
Property ERP & financeYardi, TechnologyOne, SAP, and Oracle, through the open API
Owner & tenant reportingThe audit export: every check, approval, and sign-in, with a name and a time
AI assistants via MCPAsk ChatGPT, Claude, or Copilot who is on site and what is overdue MCP
Legislation MonitorWhen a WHS Act, Regulation, or Code changes, you hear about it first

Sign-on, kiosks, and the Legislation Monitor are ComplyFlow’s own. Everything else connects through the open API and MCP, so if a system in your stack has an API, it belongs on this drawing.

Free From ComplyFlow. No Account Needed.

Know When the Rules Change, Before Your Auditor Does.

Free for anyone. It reads every Australian WHS Act, Regulation, and Code of Practice, turns each change into plain English, and rates how much it matters.

Sign Up Free No credit card. No sales call.

monitor.complyflow.com
The Legislation Monitor home page: Australian WHS legislation monitoring, completely free
  • 390 instruments across all nine Australian jurisdictions
  • A plain-English summary and a severity rating for every change
  • AI reads the change, a person checks it, a Tuesday digest tells you

Why Facilities Teams Use It

What Property & Facilities Teams Get, in Plain Words.

Less chasing, fewer surprises at the dock, and proof you can put in front of the owner, the tenant, or the inspector the day they ask.

A building manager checking a tablet against a wall of switchboards in a plant room, a contractor in hi-vis working at an open panel behind her

Stop Chasing Certificates of Currency

Trades upload their own insurances and licences once, for every building you manage. ComplyFlow reminds them before anything runs out. Nobody on your team sends the email.

Know Who Is in the Building Right Now

Every trade and visitor signs in at the dock or the desk. If they are not cleared, you see it before they start, and the live list is your roll call in an evacuation.

Pass the Owner’s Audit Without the Panic

Every induction, permit, inspection, and sign-in is kept and searchable by building. When the asset owner, the tenant, or the regulator asks, you show them in minutes.

One Induction for the Whole Portfolio

A trade inducts once on their phone and it counts on every building you manage. Site-specific rules sit on top, so the plant room in one tower can ask for more than the lobby in another.

Tenants’ Contractors, Same Standard

A tenant’s fit-out crew is your risk on your floor. They sign in through the same gate, against the same requirements, and you can see them on the same list.

Let AI Read the SWMS

Upload a method statement for the facade work and AI checks it against your standard in seconds, then tells you what is missing. Your people make the final call.
A commercial office tower seen from the footpath, the kind of building a facilities team runs

Why ComplyFlow

Why Property & Facilities Teams Choose ComplyFlow, Not Another Point Solution.

Most property portfolios run a prequalification network, a sign-in app, a permit pad, and a spreadsheet. Each does one job. The gaps between them are where compliance fails.

Prequalification networksThe contractor pays to be listed; you draw from the poolSign-in & permit appsOne job each: the door, the permit, the checklistSpreadsheets & the sign-in bookFree, and relies on every building manager keeping it up ComplyFlowOne record, your standard
One record from the company to the Worker to the site PartlyNot thereNot there Company, Worker, building, and permit on the same record
Your requirements, not a network standard Not thereBuilt inBuilt in Set once for the portfolio, extras per building
Sign-in that checks the paperwork before the door opens Not therePartlyNot there Not cleared, not in; the live list updates itself
Permits with the SWMS read against your rules Not therePartlyNot there AI reads it; your authoriser approves it
Inspections tracked to close-out across every building Not therePartlyNot there Every failed item becomes an owned, dated action
The contractor registers once, for every Client Not thereNot thereNot there One profile, every ComplyFlow Client, no fee per Client
AI that reads documents against your requirements Not thereNot thereNot there Certificates, SWMS, and inspections, with the reasons shown
Open API and MCP into your work-order, BI, and AI tools PartlyPartlyNot there Power BI, your CMMS, and ChatGPT, Claude, or Copilot

This compares kinds of product, by how they are sold, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

Getting Started

We Set Up Your Portfolio. We Stay With You.

You are not handed a login and left to it. Our onboarding team builds your portfolio with you, brings your contractor panel across, and stays on hand once the first building is live.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map Your Buildings & Requirements

    Every site, every sign-in point, and what you need from a trade before they can work: insurances, licences, inductions, high-risk permits.

  2. 2 We Load Your Contractor Panel

    We invite your trades, help them register and upload their documents, and answer their questions so your building managers do not have to.

  3. 3 We Put Sign-In at Every Dock

    QR codes and tablets where your people and contractors arrive, tested before anyone relies on them.

  4. 4 You Go Live, We Stay Close

    Training for your team, written guides for everyone, and a support team that picks up the phone.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions Property & Facilities Teams Ask Before They Book a Demo.

Do our tenants’ contractors have to use it too?

Yes, if you want them to. A tenant’s fit-out or maintenance crew signs in through the same QR code or tablet, against the requirements you set for the building. You see them on the same live list as your own panel, and their inductions and insurances are checked the same way.

Can a trade sign in after hours at an unmanned building?

Yes. The QR code at the dock or the door works around the clock on the trade’s own phone. The record checks their induction, licence, and insurance on the spot and the building manager sees the sign-in from wherever they are.

We manage buildings for several owners with different standards. Does that work?

Yes. Requirements sit at the portfolio level with extras per building or per owner. A trade uploads their documents once and each building measures them against its own list, so the plant room in one tower can ask for more than the lobby in another.

Does it replace our work-order or maintenance system?

No. Your CMMS or property system still raises the job. ComplyFlow checks that the trade turning up to do it is inducted, insured, and cleared, and it connects to those systems through an open API so the two agree.

How do contractors get their insurances and licences in?

They register once, add their Workers, and upload their own documents from a phone or a laptop. AI reads each document against your requirements and tells them what is missing while they are still in the form. ComplyFlow reminds them before anything expires.

What about essential safety measures and fire safety inspections?

Inspections run on a phone against your checklist, with photos, and every failed item becomes a corrective action with an owner and a due date. The completion rate across the portfolio is live, so the annual reporting cycle is a report, not a hunt through site folders.

Is our data held in Australia?

Yes. ComplyFlow runs on AWS in Australia and is ISO 27001 certified. Your people log in with Microsoft or Okta single sign-on, so there are no new passwords to manage.

See It Against Your Own Buildings and Trades.

Book a 30-minute demo. We will show you ComplyFlow working with your kind of buildings, your contractor panel, and your requirements. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

Compliance you can prove, instantly.