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Contractor Management Software for Procurement

Prove the Enquiry Was Actually Made. Not Just Filed.

Every reasonable enquiry, every prequalification, and every licence and insurance check on one record, tiered by contractor class. Somebody asks what you verified, and you show them.

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  • Procurement Director
  • Head of Procurement
  • Category Manager
  • Contracts Manager
  • Capex Manager
  • Supply Chain Manager
  • Tender Manager
A category manager at a desk with two screens, one an e-tendering portal and the other a contractor compliance dashboard showing a status flag, a folder of tender documents beside the keyboard and a construction site visible through the window behind Every enquiry, every tier, on one record

ComplyFlow for Procurement.

Contractor compliance software for the person who runs the tender before the RFP is live. Every reasonable enquiry, every prequalification, and every Principal Contractor handover sits on one record, tiered by contractor class, evidenced before anyone asks for the file.

  • The reasonable enquiry happens before the file is ever asked for. Every tenderer’s labour, WHS, and environmental enquiry sits on the tender record as it is made, evidenced.
  • A two-person subcontractor is not run through a head contractor’s process. Prequalification tiers by contractor class, so the depth of the check matches the size of the job.
  • The record moves with the project, not with the contract. When the Principal Contractor changes at handover, the incoming PC inherits the verified subcontractor record instead of starting again.
  • Nothing lapses without you knowing the day it happens. A licence, an insurance certificate, or a clause requirement is flagged the moment it lapses, not when someone next asks for it.
ISO 27001 certified, hosted on AWS in Australia.
Microsoft and Okta single sign-on, so there are no new passwords for your procurement team.
The first contractor compliance platform we can find with its own MCP server.

ComplyFlow Is Already Trusted by Your Peers.

Procurement and contracts teams in government, transport, property, and heavy industry already tier their prequalification on one record.

Your Week

The Six Moments That Land on a Procurement Desk.

Every one of these traces to a regulatory or case fact the research found. Each shown twice: now, and on one record.

  1. Monday morning

    An EOI for a new head contractor closes.

    Today

    A folder of self-declared PDFs, read once and filed before shortlisting.

    With ComplyFlow

    The labour, WHS, and environmental enquiry sits on the tender record, evidenced, before the file is ever asked for.

  2. Tuesday

    A high-risk NSW tender needs the heightened modern slavery clauses.

    Today

    A manual check against the Anti-slavery Commissioner’s guidance, tender by tender.

    With ComplyFlow

    The tender’s risk rating flags the clause set before the documents go out.

  3. Wednesday

    The project moves from build to operate, and the Principal Contractor changes.

    Today

    Every subcontractor is prequalified again from nothing, head contractor and two-person crew alike.

    With ComplyFlow

    The incoming PC inherits the verified record, tiered by contractor class, not rebuilt.

  4. Thursday

    A subcontractor’s insurance lapses mid-contract.

    Today

    Finance queries an invoice, or an incident forces the question, and only then does anyone notice.

    With ComplyFlow

    Flagged the day it lapses, before the next invoice and before the next shift.

  5. Friday afternoon

    An audit asks why a limited tender was used, and how value for money was reached.

    Today

    The file is assembled from memory and old emails after the request lands.

    With ComplyFlow

    The justification and the enquiry were logged when the tender was run, not reconstructed for the auditor.

  6. Any day, no warning

    A pattern of small purchase orders looks like one contract, split to sit under an approval threshold.

    Today

    Nobody sees it. Each purchase order is read on its own, against its own delegation.

    With ComplyFlow

    Spend is visible across the supplier, not the purchase order, and the pattern shows.

The pattern here follows the research behind this page, not a measured saving in your business. What actually changes is whether the evidence exists before somebody asks for it.

What You Use Every Week

The Four Things a Procurement Lead Opens Most.

Not a feature list. The four screens that carry the jobs you cannot afford to let slip.

Every Tenderer, Measured by the Class of Contractor.

Set what a head contractor must show you, and set something lighter for a two-person subcontractor. Each contractor category carries its own form, documents, and inductions, and every tenderer is measured against the class it actually belongs to.

  • One requirement set per contractor class, not one for everybody
  • Site or project extras where a job needs more
  • Who is short, and against which requirement, at a glance

AI Reads the Submission Before You Do.

Upload a tender response or a prequalification form and AI reads it against the criteria you set, section by section. It comes back with what it found and what is missing, so the file you open is the second draft, not the first.

  • Section-by-section read against your own criteria
  • The reasons shown, so you can disagree with it
  • A person approves; the AI never does

The Enquiry, Logged as the Tender Runs.

The labour, WHS, and environmental enquiry CPR 6.6 asks for sits on the tender record itself, with what was asked and what came back. When the file is asked for, the enquiry is already on it.

  • Every tenderer’s enquiry attached to the tender, not a separate folder
  • Searchable by tender, contractor, or date
  • The evidence exists before an audit asks for it

The Handover That Carries the Record With It.

When the project moves from build to operate, the incoming Principal Contractor inherits the subcontractor panel’s verified record, tiered by class, instead of prequalifying every company again from nothing.

A procurement manager handing a tablet showing a contractor compliance record to an incoming Principal Contractor’s site manager, at a desk in a project office with a site plan on the wall behind them

How It Helps

Digitised. Automated. AI-Reviewed. Every Job on Your List.

Three things make ComplyFlow different, and every job a procurement lead does draws on all three.

  • 01

    The Whole Lifecycle, on One Record.

    From the reasonable enquiry at tender to the Principal Contractor handover at project close, one company record carries the tender, the panel, and the contract.

  • 02

    Your Standard, Digitised & Automated.

    Contractor classes, requirement sets, and clause requirements become one system that asks, checks, and flags a lapse without you.

  • 03

    AI That Does the Reading.

    Tender submissions and prequalification documents read against your criteria in seconds, with the reasons shown. You still make the call.

What you do Digitise Automate AI
Run the EOI or tender The reasonable enquiry sits on the tender record: labour, WHS, and environmental questions attached to the process. The enquiry and what came back are logged as the tender runs, not reconstructed after. Ask your assistant which tenderers are missing a required practice statement.
Assess who can bid Each tenderer’s existing prequalification, if they already hold one, attaches to the EOI. A tenderer short on a requirement is flagged before shortlisting, not after. Submissions read against your criteria, section by section, with the gaps listed.
Engage the winning contractor Prequalification runs by contractor class: a subcontractor is not measured against a head contractor’s standard. Approval routes to the right person by risk level, and re-approval is scheduled on its own. Each document read against your requirements before it reaches an approver.
Set the contract’s clause requirements Modern slavery and other clause requirements attach to the contract record, not a separate checklist. A high-risk tender is flagged for the heightened clause set before the file goes out. Ask which contracts in a category still need the heightened clause set applied.
Monitor the panel through the term Every licence, insurance, and clause requirement sits on the supplier’s record with its expiry. Flagged the day something lapses, not when finance queries an invoice. Ask your assistant which suppliers have something expiring this quarter.
Hand over at a project-phase change The subcontractor panel’s record moves with the project, tier by tier. The incoming Principal Contractor inherits the record instead of rebuilding it. Ask what changed on a supplier’s record since the last handover.
Report to audit or the board One searchable record instead of a tender file, a spreadsheet, and an inbox. Live panel and enquiry status straight into Power BI. Ask in plain English through ChatGPT, Claude, or Copilot; the answer comes from the record.

The Numbers You Run On

The KPIs Procurement Reports, and Where Each One Comes From.

What an auditor, an integrity body, or your own board asks you for, and the record it is read from.

Reads from names the ComplyFlow record each measure is read from. The targets are yours.

  1. Spend under contract

    How much of your spend runs through an approved, current contract

    Reads fromContract and spend data, through the API

  2. Supplier onboarding time

    How long a new supplier takes from invitation to cleared

    Reads fromPrequalification record, from invite to approval

  3. Panel currency

    The share of the contractor panel with every check current today

    Reads fromThe prequalification record, live, by class

  4. Tender-to-award time

    How long a tender takes from close to a signed contract

    Reads fromTender and award dates, on the file

  5. Reasonable enquiries evidence rate

    The share of tenders with the CPR 6.6 enquiry on file

    Reads fromThe tender file, checked against CPR 6.6

  6. Handover completeness

    The share of subcontractor records that carried over at handover

    Reads fromThe prequalification record, at each project handover

Book a Demo

Bring Your Week. We Will Show It Running for Procurement.

A 30-minute call with someone who has set ComplyFlow up for people in your role: your sites, your contractors, and the questions you get asked, in the product rather than on slides.

  • The week above walked through on a live account, not a demo dataset
  • The report or export you are asked for most, produced in front of you
  • A straight answer on rollout for your number of sites and contractors
Talk to Us Instead

No slides, no hard sell. A working session on your own set-up.

Book Your Demo

Thirty minutes, on your own requirements.

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Fits Your Procurement Stack

Slots Into the Systems You Already Run.

Read it left to right: where tenders and suppliers arrive, the one record that checks them, and where your evidence goes.

Where tenders and suppliers arrive

SAP Ariba, Coupa & JAGGAERYour tender opens and runs on the sourcing suite you already use e-tendering
VendorPanel & TenderLinke-tendering platforms used by ANZ councils, agencies, and universities
AusTenderThe Commonwealth’s own procurement system, where CPR reporting is published Cth
Your ERPSAP, Oracle, or NetSuite, where the contract and the purchase order already live
Microsoft & Okta sign-onYour people log in the way they already do SSO
PrequalificationWorkforce ComplianceTraining & InductionSite AccessVisitor Sign-InSite DocumentsDigital PermitsInspections & AuditsPlant & EquipmentIncident ManagementRisk Management ComplyFlow. One Record.

Where your evidence goes

Power BI dashboardsPanel currency and enquiry status, by contractor class, live
The audit and board packWhat was enquired into, verified, and by whom, without assembling it by hand
The external audit exportEvery enquiry, approval, and handover for the dates an auditor asks about
AI assistants via MCPAsk ChatGPT, Claude, or Copilot which suppliers are short before a tender closes MCP
Legislation MonitorTracks the WHS Acts, Regulations, and Codes behind the practices you enquire into, free

Sign-on and the Legislation Monitor are ComplyFlow’s own. Everything else connects through the open API and MCP, so if a system in your stack has an API, it belongs on this drawing.

The Reasonable Enquiries Duty

What You Hand Over When Somebody Asks What You Enquired Into.

Every Commonwealth procurement carries a duty to enquire into a tenderer’s practices. You produce the evidence that it was done.

Officials must make reasonable enquiries that the procurement is carried out considering relevant regulations and/or regulatory frameworks, including but not limited to tenderers’ practices regarding: a. labour regulations, including ethical employment practices; b. workplace health and safety; and c. environmental impacts.
Commonwealth Procurement Rules, paragraph 6.6, effective 17 November 2025 (F2025L01263). https://www.legislation.gov.au/F2025L01263/asmade/2025-10-22/text/original/pdf

The duty is administrative, not criminal. Paragraph 2.14 points to the Public Service Act 1999 and the Crimes Act 1914, aimed at the official who skipped the enquiry.

Commonwealth Procurement Rules, paragraphs 2.2 and 2.14, F2025L01263.

What you can hand to an auditor

  • The tender file’s enquiry recordWhat was asked of every tenderer about their labour, WHS, and environmental practices, and what came back.
  • The prequalification recordWhen each contractor was approved, against which requirements for its class, and who approved it.
  • The licence and insurance checkWhich licences and insurances were sighted, when each was verified, and when each one expires.
  • The Principal Contractor handoverThe subcontractor record as it stood at handover, and what the incoming PC inherited.
  • The limited tender justificationWhy a limited tender was used and how value for money was reached, on the file.
  • The spend pattern across the supplierPurchase orders read against the supplier they belong to, not one at a time.

Nothing here is legal advice, and no software makes the reasonable enquiry for you. What ComplyFlow changes is whether the file shows it was made, and whether you can find it on the day someone asks.

The Numbers

What the Rules Now Require, and When.

Public figures from the Commonwealth Procurement Rules and the NSW Procurement Board, with the date each applies. What it means for the person who signs the file is underneath it.

Free From ComplyFlow. No Account Needed.

Know When the WHS Rules Change, Before Your Next Tender Closes.

Free for anyone. It reads every Australian WHS Act, Regulation, and Code of Practice, the same practices a tenderer’s WHS record has to answer for, turns each change into plain English, and rates how much it matters.

Sign Up Free No credit card. No sales call.

monitor.complyflow.com
The Legislation Monitor home page: Australian WHS legislation monitoring, completely free
  • 390 instruments across all nine Australian jurisdictions
  • A plain-English summary and a severity rating for every change
  • AI reads the change, a person checks it, a Tuesday digest tells you

What Changes for You

What Procurement Actually Gets, in Plain Words.

Less chasing, fewer surprises after the contract is signed, and an answer ready for whoever asks what you enquired into.

A procurement lead at a laptop signing off a supplier’s cleared prequalification record, a tender shortlist visible on the screen behind it

Tiered by Contractor Class, Not One Size

A two-person subcontractor is not run through a Principal Contractor’s process. Set the depth once, per class, and every supplier is measured against it.

The Reasonable Enquiry Is Already on File

Every tenderer’s labour, WHS, and environmental check sits on the tender record as it happens, not assembled after somebody asks for it.

The Record Moves With the Project

When the Principal Contractor changes at handover, the incoming PC inherits the verified subcontractor record instead of starting again.

AI Reads the Submission Before You Do

Tender documents and prequalification answers are read against your criteria and graded, so you review the gaps instead of every page.

Connects to the Systems You Already Run

SAP Ariba, Coupa, JAGGAER, your ERP, and AusTender reporting through the open API, so your team is not entering the same data twice.

Spend Visible Across the Supplier, Not the PO

Purchase orders read against the supplier they belong to rather than one at a time, so a contract split under a delegation shows up before an audit finds it.
A procurement team reviewing a tender shortlist on a laptop in a meeting room, a live supplier panel dashboard on a second screen showing cleared and pending status

Why ComplyFlow

Why Procurement Chooses ComplyFlow, Not Another Point Solution.

Most procurement teams run an e-tendering suite, a prequalification network, and a spreadsheet. Each covers part of the job. The gaps between them are the parts an audit asks about.

E-tendering & sourcing suitesRuns the tender workflow; compliance is a checkbox or an attachmentPrequalification networksThe contractor pays to be listed; you draw from their pool, not yoursSpreadsheets & emailFree, and relies on someone remembering to check it ComplyFlowOne record, your standard
Reasonable enquiries evidenced on the tender record itself PartlyNot thereNot there Every labour, WHS, and environmental enquiry logged as the tender runs
Prequalification tiered by contractor class Not thereNot thereNot there A two-person subcontractor is not run through a Principal Contractor’s process
The record carried from one Principal Contractor to the next Not thereNot thereNot there The incoming PC inherits the verified record at handover
A lapsed licence, insurance, or clause requirement flagged the day it lapses Not therePartlyNot there Flagged the day it happens, not when someone next asks
Your own requirements, not a network’s standard Built inNot thereBuilt in Set once, per contractor class, with extras per project
Spend visible across a supplier, not the purchase order PartlyNot thereNot there Every purchase order read against the supplier it belongs to
Connects to your e-tendering suite and your ERP Built inPartlyNot there Through the open API, so nobody enters the same data twice
One evidence export for an audit or an integrity review Not thereNot thereNot there Every enquiry, approval, and handover, filtered by supplier and date

This compares kinds of product, by how they are sold, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

Getting Started

We Set It Up With You. We Stay With You.

You are not handed a login and left to it. Our onboarding team builds your contractor classes with you, brings your panel across, and stays on hand once approvals start flowing.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map Your Contractor Classes

    What a head contractor must show you, and what is proportionate for a subcontractor: the form, the insurances, the licences, and the clause requirements for each class.

  2. 2 We Bring Your Panel Across

    We invite your existing suppliers, help them register and complete the form, and answer their questions so your procurement team does not have to.

  3. 3 We Set Your Approvers and Clause Sets

    Approval routes by risk level, the modern slavery clause set for high-risk tenders, and who signs off each section.

  4. 4 You Go Live, We Stay Close

    Training for your team, written guides for your suppliers, and a support team that picks up the phone.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions Procurement Asks Before They Book a Demo.

Can it show that the reasonable enquiries CPR 6.6 asks for were actually made, and when?

Yes. The labour, WHS, and environmental enquiry sits on the tender record itself: what was asked of each tenderer, what came back, and when. It is not legal advice and it does not make the enquiry for you; it is the file you hand over when someone asks whether it was done.

Does prequalification actually tier by contractor class, so a subcontractor is not run through a head contractor’s process?

Yes. A contractor category sets the form, the documents, and the inductions a supplier of that class must hold, and a two-person subcontractor is measured against a lighter category than a Principal Contractor. You set the tiers; ComplyFlow applies them at every prequalification.

When the Principal Contractor changes at a project-phase handover, does the incoming PC inherit the subcontractor record, or start again?

They inherit it. The panel’s prequalification, tiered by class, moves with the project, so the incoming PC is not rebuilding a record the last one already verified.

Can it flag a lapsed licence, insurance, or clause requirement the moment it lapses, not when someone next asks for it?

Yes. The supplier is reminded before the document expires, and on the day it lapses the company is no longer cleared, flagged on your dashboard and at the gate if they are on a live site.

Does it connect to our e-tendering platform or our ERP, or does our team enter the same data twice?

Through the open API, yes, and SAP Ariba, Coupa, and JAGGAER are named integration partners. Whether your specific instance is set up to exchange data both ways depends on what your platform exposes; bring it to the demo and we will tell you straight rather than guess.

Can it hold the heightened modern slavery clause set a high-risk NSW tender needs under PBD-2025-05, and show it was applied?

It holds whichever clause set or declaration you assign to a contract category as a document requirement, and shows which contracts carry it. Deciding which tenders count as high-risk under the Anti-slavery Commissioner’s tool is a judgement call for your team; ComplyFlow keeps the record of what was applied once you have made it.

What does the record show if an auditor asks why a limited tender was used, or whether a contract was split to sit under a delegation?

ComplyFlow does not hold your tender-method paperwork; that stays wherever your procurement file lives. What it can show, through the API, is spend and compliance read against the supplier rather than one purchase order at a time, which is the pattern an auditor or an integrity body actually looks for.

Is our data held in Australia?

Yes. ComplyFlow runs on AWS in Australia and is ISO 27001 certified. Your people log in with Microsoft or Okta single sign-on, so there are no new passwords for your team to manage.

See It Against Your Own Panel and Your Next Tender.

Book a 30-minute demo. We will show you ComplyFlow working with your contractor classes, your panel, and the reasonable enquiries file an auditor would actually ask for. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

Compliance you can prove, instantly.