Skip to main content
Help Centre Contact
Partners
Create Free Account
Create Free Account Book a Demo

Contractor Management Software for CFOs & Finance Directors

You Are Already Paying for This. Not on One Record.

Contractor compliance is already a cost centre: chasing paperwork, reconciling the audit, renewing cover. Put it on one record and the same work costs less to run.

Book a Demo See Your Week
  • Chief Financial Officer
  • Finance Director
  • GM Finance
  • Head of Finance
  • VP Finance
  • Director of Finance and Risk
  • Financial Controller
A CFO or finance director at a desk in an ordinary corporate office, laptop open on a spreadsheet, phone face-up beside it The cost of contractor compliance, on one line

ComplyFlow for CFOs & Finance Directors.

Contractor compliance is work your business already pays for, split across a safety team, a finance team, and whatever platform each site picked on its own. ComplyFlow puts it on one record, priced against what you already spend, not what a vendor says it should cost.

  • The chasing is a job you already pay somebody to do. ComplyFlow chases the insurance, the licence, and the renewal, and puts the same work on one record for less than the systems and hours it costs you today.
  • You stop paying for the same job twice. Every contractor and site already checked through ComplyFlow sits on one record, so a second platform still covering the same job is a decision you can see, not an invoice that surprises you.
  • Your premium is priced against a record, not a guess. Set your claims history against what ComplyFlow shows was checked before the work started, so the renewal conversation starts from evidence, not a guess.
  • The audit fee stops paying for reconstruction. One exportable record, filtered to the dates asked about, instead of a fee variance nobody can trace.
Runs on AWS in Australia, and is ISO 27001 certified
Feeds cost and compliance straight into Power BI, live
The first contractor compliance platform we can find with its own MCP server

ComplyFlow Is Already Trusted by Your Peers.

Finance teams in heavy industry, transport, property, and government already read contractor cost and cover off one record.

Your Week

The Six Moments That Land on a CFO’s Desk.

Every one of these is a number nobody can explain on the day it is asked for. Each shown twice: now, and on one record.

  1. Monday

    A claim lands from an injured contractor’s lawyer. Their public liability had lapsed.

    Today

    An unbudgeted provision, with no warning it was coming.

    With ComplyFlow

    Stopped at the gate the day the cover lapsed, not three weeks after.

  2. Tuesday

    A renewal invoice for one contractor-management platform, then a second, for an overlapping job at another site.

    Today

    Nobody in finance can say how many of these run at once.

    With ComplyFlow

    Every contractor already on one record, so what a second platform still covers is a question, not a company-wide search.

  3. Wednesday

    The auditor’s fee comes in above budget, reconstruction work because the compliance records did not reconcile.

    Today

    A fee variance traced back to somebody else’s paperwork.

    With ComplyFlow

    One exportable record, filtered to the dates asked about.

  4. Thursday

    The Workers compensation premium renews higher, the broker blaming claims experience finance cannot break down.

    Today

    An increase signed off unexplained.

    With ComplyFlow

    Your claims history, set against what the record shows was checked before work started.

  5. Friday

    A regulator’s penalty, or a contractor incident, becomes this period’s provision, not a hypothetical raised at a meeting.

    Today

    A surprise figure, and a board question on foreseeability.

    With ComplyFlow

    The record shows what was verified, and when.

  6. Any day, no warning

    The audit and risk committee asks for one number: what it costs to keep every site’s contractors compliant.

    Today

    A week pulling figures from four systems, stale by the meeting.

    With ComplyFlow

    Cost per contractor and what was checked before every incident, off one record.

The costs and moments here follow the research behind this page, not a measured saving in your business. What actually changes is whether the answer exists before the meeting, not after it.

What You Use Every Week

The Four Things a CFO Opens Most.

Not a feature list. The four screens that carry the numbers you cannot afford to guess at.

Every Contractor, Its Status, and What Is Expiring Next.

One list of every contractor on the panel, its categories, its overall status, and what is due to lapse. The renewal nobody budgeted for is flagged before it lapses, not found when finance queries it.

  • One list: contractor, category, status, and what expires next
  • The renewal you did not budget for, flagged before it lands
  • Filterable by site, contractor, or category

AI Reads the Certificate and the Method Statement Before You Do.

Upload an insurance certificate, a licence, or a method statement and AI reads it against the criteria you set. It comes back with what it found and what is missing, so the gaps are the only thing that reaches you.

  • Read against your own criteria, not a generic checklist
  • The reasons shown, so you can query them
  • A person approves; the AI never does

Every Site’s Compliance, on One Chart Instead of Four Systems.

Current, expiring, and expired documents, by site, on one chart. It is the number the audit and risk committee asks for, ready before the meeting instead of assembled for it.

  • Current, expiring, and expired, by site, on one chart
  • The figure a committee asks for, without a week pulling it from four systems
  • Exportable for the meeting, not rebuilt for it

The Claim, Compared Against What Was Checked First.

When a claim lands, the induction, the licence, and the sign-in time for the person involved are already on the record. You are reading what was verified, not reconstructing who checked what and when.

A finance director at a desk comparing a workers compensation claim letter against a laptop screen showing a contractor’s insurance and induction record

How It Helps

Digitised. Automated. AI-Reviewed. Every Line You Sign Off.

Three things make ComplyFlow different, and every line a CFO signs off draws on all three.

  • 01

    The Whole Compliance Picture, on One Record.

    From the first contractor check to the last incident, cost, cover, and compliance sit on one record instead of four systems and a spreadsheet.

  • 02

    The Chasing, Digitised & Automated.

    The renewal reminder, the licence check, and the sign-off you pay somebody to do become one system that does it for less.

  • 03

    AI That Reads the Paperwork.

    Certificates, licences, and method statements read against your standard in seconds, with the reasons shown. You still make the call.

What you do Digitise Automate AI
A new contractor is engaged They register once and upload their own insurances, licences, and safety documents. Approval routes to the right sign-off; expiry reminders and re-approvals go out on their own. Each document read against your requirements, with the gaps listed before it reaches anyone.
A platform renewal invoice lands Every contractor and site already checked through ComplyFlow sits on one record, not scattered across whichever platform each site picked. Nothing is cancelled for you. What changes is that the sites and contractors still needing a second platform are a short list, not a guess. Ask your assistant which sites and suppliers are already covered on your ComplyFlow record.
The Workers compensation premium renews Coverage and compliance history sit on the same record as the renewal. The broker gets the same export every year, not rebuilt from four systems. Ask what was verified about the contractors and Workers involved since the last renewal.
The statutory audit begins One exportable record instead of a folder assembled for the auditor. Filtered to the dates and sites the auditor names, without reconstruction. Ask which records the auditor is likely to query first.
A claim is lodged The Worker or contractor’s induction, licence, and sign-in time are already on the record. What was checked before the work started is already there, ready to compare the claim against. Ask what was verified about that contractor before the incident.
A penalty or incident becomes a provision What was verified, and when, sits on the record before the figure is booked. The board pack draws from the same record as the provision. Ask what the record shows about foreseeability.
The audit and risk committee asks for one number Cost per contractor and every incident, against what was checked, sit on one record. Live figures straight into Power BI, not pulled by hand. Ask in plain English through ChatGPT, Claude, or Copilot; the answer comes from the record.
A duplicate platform is decommissioned The contractors and sites it covered move onto the one record instead of two. Nothing is cancelled for you; what changes is that the decision is made against a number, not forgotten until the old system renews again. Ask which contractors and sites are already on ComplyFlow, so what still depends on the old system is what is left.

The Numbers You Run On

The KPIs a CFO Reports, and Where Each One Comes From.

What the audit and risk committee, the broker, or the auditor asks you for, and the record it is read from.

Reads from names the ComplyFlow record each measure is read from. The targets are yours.

  1. Cost per contractor

    What onboarding one contractor actually costs, not an estimate

    Reads fromOnboarding steps and time, through the API

  2. Platform consolidation

    How many contractor-facing systems you still pay for, and what each still covers

    Reads fromContractors and sites already on the ComplyFlow record, through the API

  3. Audit hours

    Hours an auditor bills to reconstruct or verify your records

    Reads fromEvery check, filtered and exported by site or date, through the record

  4. Workers compensation premium

    The insurer-set rate against payroll, and what moves it

    Reads fromCoverage and verification history, through the API

  5. Claims exposure

    Provisions and reserves against contractor and Worker incidents

    Reads fromIncident and verification data, through the API

  6. Total Cost of Risk

    Premiums, retained losses, and risk spend, rolled into one figure

    Reads fromEvery cost above, in one figure

Book a Demo

Bring Your Week. We Will Show It Running for CFO.

A 30-minute call with someone who has set ComplyFlow up for people in your role: your sites, your contractors, and the questions you get asked, in the product rather than on slides.

  • The week above walked through on a live account, not a demo dataset
  • The report or export you are asked for most, produced in front of you
  • A straight answer on rollout for your number of sites and contractors
Talk to Us Instead

No slides, no hard sell. A working session on your own set-up.

Book Your Demo

Thirty minutes, on your own requirements.

Book Demo

The form loads from HubSpot. If it does not appear, the button takes you to the demo request page.

Fits Your Finance Stack

Slots Into the Systems Your Finance Team Already Runs.

Read it left to right: where cost and risk arrive, the one record that checks them, and where your evidence goes.

Where cost and risk arrive

SAP, Oracle & NetSuiteYour finance and ERP system, where spend and the contract already live
SAP Ariba, Coupa & VendorPanelProcurement and e-tendering, where a contractor is first engaged
Riskonnect, Enablon & SAI360Your GRC and risk system, where the exposure is already tracked
Broker & insurer claims systemsWhere the Workers compensation and public liability claims already sit
Microsoft & Okta sign-onYour people log in the way they already do SSO
PrequalificationWorkforce ComplianceTraining & InductionSite AccessVisitor Sign-InSite DocumentsDigital PermitsInspections & AuditsPlant & EquipmentIncident ManagementRisk Management ComplyFlow. One Record.

Where your evidence goes

Power BI dashboardsCost per contractor and incident history, live
The board and audit packWhat was verified, by whom and when, without a week of assembling it
The external audit exportEvery check and renewal for the dates the auditor asked about
AI assistants via MCPAsk ChatGPT, Claude, or Copilot what a contractor costs to onboard, or which sites are already covered MCP
Legislation MonitorWhen a WHS Act, Regulation, or Code changes, you hear about it first

Sign-on and the Legislation Monitor are ComplyFlow’s own. Everything else connects through the open API and MCP, so if a system in your stack has an API, it belongs on this drawing.

The Officer Duty

The Duty a CFO Carries Personally.

Two duties land on you as a formal officer: care and diligence under the Corporations Act, and due diligence under section 27 of the WHS Act. Your finance team is not exempt because your safety team owns the paperwork.

To verify the provision and use of the resources and processes referred to in paragraphs (c) to (e).
Work Health and Safety Act 2011, section 27(5)(f), the model Act text replicated across the harmonised jurisdictions. Corroborated against citing sources, not read directly off the statute; access failures logged 12 September 2026.

The WHS Act’s definition of officer borrows the Corporations Act’s. A CFO holds a formal office under it, without needing the extended test the High Court used to catch people with no formal title, so wherever the employer is a PCBU, true of almost every company, section 27 falls on you personally.

Work Health and Safety Act 2011, s4; Corporations Act 2001 (Cth), s9; ASIC v King [2020] HCA 4.

What you can put in front of the board or an auditor

  • The company checkWhen each contractor was approved, against which requirements, and who approved them.
  • The insurance and licence checkWhich policies and licences were sighted, when each was verified, and when each one expires.
  • The cost recordWhat each contractor actually costs to onboard, on one record, not scattered across systems.
  • The incident recordEvery incident, tied to what was checked before the work started, for whoever is assessing the claim.
  • The premium and renewal historyWhat the broker priced, against what the record shows was verified.
  • The audit exportEvery check, filtered by site, contractor, or date, for the auditor’s exact request.

Nothing here is legal advice, and no software discharges a duty. What ComplyFlow changes is whether the evidence exists, and whether you can find it on the day you are asked.

The Numbers

What It Costs, Verified and Sourced.

Dated figures on what a lapse costs and what a clean record is worth. Never a vendor’s payback claim, never a parked figure.

  • AU$7m industrial manslaughter fine against a Queensland contractor, plus AU$299,000 in costs

    Mastermyne Crinum Operations Pty Ltd, sentenced over a fatal roof collapse, 1 May 2026, now under appeal. This is what a contractor safety failure costs in one sitting, not a hypothetical raised at a board meeting.

    ABC News, 1 May 2026
  • 1.8% of payroll, WorkSafe Victoria’s average WorkCover premium rate for 2024-25

    Unchanged on the prior year. Claims and compliance history sit behind that rate at renewal, whether or not finance can break it down by contractor or site.

    WorkSafe Victoria, 2024-25 WorkCover premium rate
  • AU$20m maximum fine for industrial manslaughter in NSW, and 25 years for an individual

    The top of the range a board risk register has to carry since 16 September 2024. It sits on whoever holds the duty on the day, and a contractor’s Worker on your site is inside it.

    NSW Government, 20 June 2024

Free From ComplyFlow. No Account Needed.

Know When the Rules Change, Before the Premium Renewal Does.

Free for anyone. It reads every Australian WHS Act, Regulation, and Code of Practice, turns each change into plain English, and rates how much it matters.

Sign Up Free No credit card. No sales call.

monitor.complyflow.com
The Legislation Monitor home page: Australian WHS legislation monitoring, completely free
  • 390 instruments across all nine Australian jurisdictions
  • A plain-English summary and a severity rating for every change
  • AI reads the change, a person checks it, a Tuesday digest tells you

What Changes for You

What a CFO Actually Gets, in Plain Words.

Less ringing round, fewer numbers nobody can explain, and a figure ready for whoever asks what this actually costs.

A CFO or finance director reviewing a cost-per-contractor dashboard on a laptop, phone in hand

Stop Paying for the Same Job Twice

Every contractor and site already checked through ComplyFlow sits on one record, so a second platform still covering the same job is a decision you can see, not an invoice that surprises you.

See What Each Contractor Actually Costs

Cost per contractor and per site, off the record that already holds the onboarding, the checks, and the renewals.

AI Reads the Certificate and the Method Statement

Documents read against your criteria in seconds, with the reasons shown, so the gaps are the only thing that reaches you.

Your Premium Priced Against a Record

Set your claims history against what ComplyFlow shows was checked before the work started, so the renewal conversation starts from evidence, not the broker’s word for it.

The Claim Traced to What Was Checked

The induction, the licence, and the sign-in time are already there, so a contested claim is answered from the record, not a memory.

One Export for the Board, the Broker, and the Auditor

Cost, cover, and compliance, filtered by site or date, without a week spent assembling three different versions of the same answer.

Why ComplyFlow

Why CFOs Choose ComplyFlow, Not Another Point Solution.

Most finance teams see a risk platform, a prequalification network, and a spreadsheet. Each holds part of the picture. The gaps between them are the numbers nobody can produce on the day they are asked for.

Risk & GRC platformsHolds the register; not the contractor spend or the invoicePrequalification networksThe contractor pays to be listed; you still cannot see what it costs youSpreadsheets & a ring-roundFree, and rebuilt by hand for every board pack or renewal ComplyFlowOne record, your standard
Cost per contractor, on the same record as the compliance check Not thereNot thereNot there The check and its cost sit on one record, not two systems
One record for every contractor and site, not a subscription per platform Not thereNot thereNot there Every contractor and site on one record, so what still runs elsewhere is a short list
Claims history behind the premium renewal, not the broker’s word for it PartlyNot thereNot there What was checked before the work started, ready to set against your claims history
An audit export instead of a week of reconstruction PartlyNot thereNot there One exportable record, filtered to the dates asked about
Cost and risk read together, not two dashboards Not thereNot thereNot there Compliance and incident data on the one record, live
A lapsed licence or insurance flagged before it becomes a claim Not therePartlyNot there Flagged the day it lapses, not when finance queries it
Feeds the board pack live, not rebuilt each quarter Built inNot thereNot there Cost per contractor and incident history, straight into Power BI
The same export for the board, the broker, and the auditor Not thereNot thereNot there One export, used for all three, built once

This compares kinds of product, by how they are sold, not named vendors. Named comparisons, with dates and sources, live on the comparison pages.

Getting Started

We Set It Up With You. We Stay With You.

You are not handed a login and left to it. Our onboarding team maps what you already pay for, brings your contractors across, and stays on hand once the first report is live.

  • Mitch Bourne, ComplyFlow
  • Jessica Morgan, ComplyFlow
  • Sam Bourne, ComplyFlow
  • Phil Wallach, ComplyFlow
  • John McCann, ComplyFlow
  1. 1 We Map What You Already Pay For

    Every contractor-facing system currently licensed, what each one costs, and what it actually covers.

  2. 2 We Bring Your Contractors Across

    We invite them, help them register and upload their documents, and answer their questions so your team does not have to.

  3. 3 We Set Your Approvers and Your Ledger

    Who signs off a new contractor, what the cost sits against, and where the record feeds your reporting.

  4. 4 You Go Live, We Stay Close

    Training for your team, written guides for everyone, and a support team that picks up the phone.

  • ISO 27001 certified ISO 27001Certified 2019
  • AWS Qualified Software Certified 2023
  • GDPR, General Data Protection Regulation Compliant 2020
  • Microsoft Okta Single sign-on

Security & Data

Certified, Audited & Hosted in Australia.

Your compliance record is the evidence you rely on when somebody asks, so where it lives and who can reach it matters. ComplyFlow is ISO 27001 certified, runs on AWS in Australia, and your people sign in with the accounts they already have.

Questions

Questions CFOs Ask Before They Book a Demo.

What is the return, as a number for the board?

No published payback figure exists for this, and we will not hand you one dressed as fact. What ComplyFlow gives you is your own numbers: cost per contractor and what was checked before every incident, off one record, so you build the case from what your business actually spends, not a vendor’s claim.

How does this actually move our Workers compensation premium?

It does not set the rate; your insurer does. What it changes is the record behind the renewal: set your claims history against what ComplyFlow shows was checked before the work started, so the conversation with your broker starts from evidence rather than an unexplained increase.

We already pay one or more prequalification networks. What happens to those contracts?

That is a decommissioning decision your team makes, not one we make for you. What ComplyFlow shows first is what each network actually costs and which sites and contractors still depend on it, so the decision is made against a number rather than a guess.

Who owns the budget for this, safety or finance, and who signs it?

Either, in practice; the platform sits on one record either way. What changes for finance is visibility: cost per contractor is on your dashboard, and what still runs on a second platform is a shorter question, whichever team holds the invoice.

Does this reduce our audit fee, provably?

We do not claim a guaranteed reduction. What the record removes is the reconstruction work an auditor bills for when compliance records do not reconcile: one exportable record, filtered to the dates asked about, instead of a fee variance nobody can trace.

Is this a genuine line-item saving, or another cost centre with a better dashboard?

The honest answer is that it replaces work you already pay for, whether that is a person’s time chasing paperwork or the licence fee on a duplicated platform. The test is your own systems list and your own hours; bring both to the demo and we will show the comparison against what you run today.

You are smaller than our incumbent. What happens to our data if you fail?

Seventeen years trading, no external capital, ISO 27001 certified since 2019, and an AWS partner. That is the answer we can give in writing; ask for it in the detail your risk committee needs at the demo.

AI is reading our contractors’ safety documents. Where does liability sit if it gets one wrong?

AI reads a document against your criteria and shows its reasons; a person approves every one of them, and that person is whoever your business nominates, not the AI. It does not make the decision, and it does not discharge anyone’s duty.

See What It Would Cost You to Run This Way.

Book a 30-minute demo. We will show you ComplyFlow against your own contractors, your own systems, and the numbers you would actually report. No slides, no hard sell.

Book a Demo Speak to Us
  • ISO 27001
  • Hosted on AWS
  • Microsoft & Okta SSO
  • API & MCP
  • Data in Australia

Compliance you can prove, instantly.